FAO Procurement Assistant Jobs 2023 – Ethiopia NGO Jobs.
FAO Ethiopia looking for “Procurement Assistant”.
Applicants with a degree in Diploma Degree may apply on or before 8th June 2023.
The Food and Agriculture Organization of the United Nations is a specialized agency of the United Nations that leads international efforts to defeat hunger and improve nutrition and food security. Its Latin motto, fiat panis, translates to “let there be bread”. It was founded in October 1945.
FAO Procurement Assistant Jobs 2023
The FAO has published a job vacancy announcement on 25th May 2023 for qualified Ethiopians to fill in the vacant post of Procurement Assistant to be based in Addis Ababa, Ethiopia.
| Recruiter | Food and Agriculture Organization (FAO) |
| Position | Procurement Assistant |
| Location | Addis Ababa, Ethiopia |
| Country | Ethiopia |
| Total Vacant Post | N/A |
| Qualification | Diploma Degree |
| Experience Required | Minimum Two years |
| Application Deadline | 8th June 2023 |
FAO Job Vacancy 2023
Tasks and Responsibilities:
- Assist the Procurement Associate to regularly close Purchase Orders and arrange proper archiving of procurement files, and monitoring of the database maintained by the procurement unit. The Procurement Assistant will follow up with the other procurement buyers to ensure the database is timely populated;
- Assist the Procurement Associate to conduct market survey for FAO’s strategic products that are procured in local and international market through Requests for Information (RFI) and Expression of Interests (EOIs), such as crop seeds, vegetable seeds, agricultural tools, fishing kits, by preparing templates, launching through the FAO Portal, assisting in the opening and evaluations. Based on the interests received, ensure coding and database is completed for all interested suppliers;
- Assist the Procurement Associate in the preparation of a Procurement Plan for the office, taking into account strategic procurement considerations and supply chain management;
- Become familiar and highly conversant with the Procurement Rules and Regulations of the Organization (MS 502 and MS 507), and provide support to colleagues, whenever required;
- Handle general procurement tasks, when required by the Procurement Associate, such as reviewing completeness of purchase requisitions, preparing tenders, expression of interest, purchase orders, contracts, timely payments, timely closure of contracts;
- Collect all necessary standard correspondences regarding procurement related issues and ensure a proper database of standardized emails and communications provided by the International Procurement Officer are kept in the shared-drive for the procurement unit;
- Raise POs and other related procurement tasks in GRMS;
- Produce weekly reports on the Procurement Database and its content and submit it to the Procurement Associate, prior to the weekly meeting; Flag any missing information related to Supplier’s performances and files;
- Assist in preparing the calculations for the application of liquidated damages. When these are not applicable, prepare all required justifications and keep them in FAO’s ERP;
- Monitor the UNGM In-tend Portal and ensure all awarded tenders contain communication to unsuccessful bidders without delay;
- Support other staff in case of additional work/procurement related task;
- Consider all those to whom services are provided to be “clients” and seek to see things from clients’ point of view;
- Establish and maintain productive partnerships with clients by gaining their trust and respect;
- Identify clients’ needs and matches them to appropriate solutions;
- Monitor on-going market developments inside and outside the clients’ environment to keep them informed and anticipate problems;
- Keep clients informed of progress or setbacks in projects;
- Meet timeline for delivery of products or services to client;
- Maintain regular contact with his/her peers in the Procurement Unit and external clients, vendors and suppliers;
- Establish and maintain productive partnerships with his/her colleagues and supervisor by gaining their trust and respect;
- Ensure that the highest ethics and standards of transparency are maintained;
- Act as an example for colleagues and external vendors and partners;
- Perform any other related duties as required.
Position in Organization:
- Procurement Assistant
- Job Posting: 24/May/2023
- Closure Date: 08/Jun/2023, 3:29:00 AM
- Organizational Unit: FRETH
- Job Type: Non-staff opportunities
- Type of Requisition: NPP (National Project Personnel)
- Grade Level: N/A
- Primary Location: Ethiopia-Addis Ababa
- Duration: 12 months (initially 6 months Probation with possibility of extension based on performance and availability of funds)
- Post Number: N/A
Qualification & Experience:
- Minimum of diploma degree related to Administration, Procurement and Purchasing, Law or Project Management, Administration or similar. Technical or vocational certificate in procurement as additional asset
- A minimum of two (2) years’ experience in administrative tasks, inventory, logistics or related field.
How to Apply FAO Procurement Assistant Jobs 2023
Note: Before you apply, please download (link is given below) the full advertisement and read it carefully.
Then to apply, go to https://jobs.fao.org/careersection/fao_external/jobdetail.ftl?job=2301516
The Closing Date: 8th June 2023.
Only shortlisted candidates will be contacted for interviews.
| Particulars | Details Link |
| Job Advertisement | Click To View |
| Official Website | www.fao.org |
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