UNECA Meeting Services Assistant Jobs 2022 – Ethiopia NGO Jobs. UNECA Ethiopia looking for “Meeting Services Assistant”. Applicants with a degree in High School Diploma may apply on or before 16th Nov 2022.
Established by the Economic and Social Council (ECOSOC) of the United Nations (UN) in 1958 as one of the UN’s five regional commissions, ECA’s mandate is to promote the economic and social development of its member States, foster intra-regional integration, and promote international cooperation for Africa’s development. Made up of 54 member States, and playing a dual role as a regional arm of the UN and as a key component of the African institutional landscape, ECA is well positioned to make unique contributions to address the Continent’s development challenges.
UNECA Meeting Services Assistant Jobs 2022
The UNECA has published a job vacancy announcement on 19th Oct 2022 for qualified Ethiopians to fill in the vacant post of Meeting Services Assistant to be based in Addis Ababa, Ethiopia.
| Recruiter | United Nations Economic Commission for Africa |
| Position | Meeting Services Assistant |
| Location | Addis Ababa, Ethiopia |
| Country | Ethiopia |
| Total Vacant Post | N/A |
| Qualification | High School Diploma |
| Experience Required | Minimum Five years |
| Application Deadline | 16th Nov 2022 |
UNECA Job Vacancy 2022
Job Responsibilities: Within delegated authority, the Meetings Services Assistant will be responsible for the following duties:
- Produces daily and weekly programme of assigned committees and meetings/conferences prepared by senior staff for distribution.
- Prepares and organizes sets of official documentation in the document booth, in the six official languages, for distribution in the conference room.
- Informs relevant offices/persons of changes in the daily programme of committees and meetings/conferences.
- Ensures the distribution of procedural notes for the chairpersons of assigned committees and meetings/conferences.
- Assists in the preparation of the preliminary list and annotation of agenda items, the list of participants, and daily material concerning the proceeding of committees and meetings/conferences.
- Undertakes research and provides reference materials for preparation of briefs, notes and statements for the chairperson of committees and meetings/conferences.
- Maintains an accurate record of speakers and/or an attendance record and coordinate with the Secretariat, verbatim reporters and delegations on their position on the list of speakers.
- Ensures that reports of committees and meetings/conferences meet the UN document standards and coordinates with the documents control office for reproduction of reports.
- Prepares floor plan of seating arrangements in accordance with meeting requirements and UN protocol.
- Prepares monthly statistics on meetings held at headquarters and offices away from headquarters.
- Prepares for committees and meetings/conferences to be held away from Headquarters, other UN Offices or Regional Commissions, coordinates with substantive offices, and prepares cost estimates.
- Drafts routine correspondence for signature.
- Makes arrangements for and coordinate video and teleconference activities at headquarters.
- Responds to queries from delegations and the Secretariat.
- Provides guidance/training, as needed, to temporary assistants and junior staff.
- Processes recruitment of short-term language staff and their entitlements by sending request for availability, sending confirmations, drafting recruitment memos, preparing letters of offers, raising travel authorizations, making all logistics arrangements for visas, hotels and transportation;
- Processes and follow-ups payment of salary and Daily Subsistence Allowance (DSA) for short-term language staff and support staff;
- Participates in in-session servicing by ascertaining availability of all interpreters including equipment at the venue, providing interpreters with relevant documentation (meeting documents, presentations, and speeches), making sure that water is available in the booths; typing daily roster during meeting; monitoring time an attendance for each interpreter;
- Maintains a list of meetings serviced indicating names of interpreters and translators recruited for each event and their payments status and maintains databases of freelance interpreters and translators and their respective files;
- Undertake clients satisfaction surveys on performance of interpreters, analyze data and share results with management;
- Performs other duties as required.
Position in Organization:
- Posting Title: Meeting Services Assistant, G5
- Job Code Title: MEETINGS SERVICES ASSISTANT
- Department/Office: Economic Commission for Africa
- Duty Station: ADDIS ABABA
- Posting Period: 18 October 2022 – 16 November 2022
- Job Opening Number: 22-Conference Services-ECA-192767-R-Addis Ababa (R)
- Staffing Exercise: N/A
Qualification:
- High school diploma or equivalent is required.
Experience:
- At least five years of progressively responsible in the area of conference services is required.
- Experience in management of short-term language staff including freelance interpreters is desirable.
How to Apply UNECA Meeting Services Assistant Jobs 2022
Note: Before you apply, please download (link is given below) the full advertisement and read it carefully.
Then to apply, go to https://careers.un.org/lbw/jobdetail.aspx?id=192767
The Closing Date: 16th Nov 2022.
Only shortlisted candidates will be contacted for interviews.
| Particulars | Details Link |
| Job Advertisement | Click To View |
| Official Website | www.uneca.org |
| Related Jobs | Ethiopia NGO Forum Jobs 2022 |
| More NGO Jobs | Latest NGO Job Vacancy |