Vital Strategies Administrative Assistant Jobs 2023 – Ethiopia NGO Jobs. Vital Strategies Ethiopia looking for “Administrative Assistant“. Applicants with a degree in Bachelors Degree may apply on or before 13th March 2023.
Vital Strategies helps governments strengthen their public health systems to contend with the most important and difficult health challenges. We bring the best of public health thinking to design solutions that can scale rapidly and improve the lives of millions of people.
Vital Strategies Administrative Assistant Jobs 2023
The Vital Strategies has published a job vacancy announcement on 3rd March 2023 for qualified Ethiopians to fill in the vacant post of Administrative Assistant to be based in Addis Ababa, Ethiopia.
| Recruiter | Vital Strategies |
| Position | Administrative Assistant |
| Location | Addis Ababa, Ethiopia |
| Country | Ethiopia |
| Total Vacant Post | 1 |
| Qualification | Bachelors Degree |
| Experience Required | Minimum One years |
| Application Deadline | 13th March 2023 |
Vital Strategies Job Vacancy 2023
Duties and Responsibilities:
- Provide administrative office support for a variety of tasks (i.e., create and/or format documents, filing, draft simple correspondence messages, and assist in preparing meeting materials). Assist in organizing meetings including making venue arrangements. Maintain an up-to-date contact list of partner organizations, emergency service providers and others as needed by the office.
- Support travel and logistics arrangements for staff and visitors. Arrange hotel bookings for Vital Strategies staff and visitors as requested. Provide support for booking flights for Vital Strategies Ethiopia staff based on approved travel request. Arrange vehicles for staff travel. Provide support in obtaining visa permits including preparing legal documentation paperwork for local/international staff and visitors and following up on visa processes. Provide other travel support to international staff and visitors, as needed.
- Greet guests, answer phone calls, collect and distribute mail, manage meeting room bookings, and reset meeting rooms after meetings. Maintain pantry and supplies; ensure common spaces and utilities are well maintained; liaise with cleaning services. Maintain contact with internal and external groups for meeting preparation and coordination of meeting logistics.
- Provide routine financial process support such as collection of payment deposit slips, following up on payment delivered to banks, delivering payment transfer to bank, supporting the monthly settlement of tax to government. Ensure safe custody of petty cash in accordance with Vital Strategies policies and procedures. Make all payments from petty cash after approval by the respective managers and after verifying the accuracy of necessary documents. Follow up with payees on bank transfer issues.
- Assist Operations Officer in onboarding new hires and ensuring efficient and compliant process for departing staff. Assist in supporting recruitment efforts.
- Under the direction of Operations Officer, assist Vital Strategies office purchasing by supporting competitive pricing research for vendors and supplies and collecting quotes. Monitor, track, and purchase centralized office and kitchen supplies to ensure office is well stocked and inventory is well managed. Ensure supplies are recorded, managed, and distributed to staff upon request.
- Work with Vital IT team to ensure internet and printers are working properly.
Position in Organization:
- Administrative Assistant
- Location: Ethiopia, Addis Ababa
- Department: General-OP
- of openings: 1
Qualification & Experience:
- Bachelor’s degree, any field is preferred.
- 1-2 years progressive working experience in office administration with similar INGOs.
How to Apply Vital Strategies Administrative Assistant Jobs 2023
Note: Before you apply, please download (link is given below) the full advertisement and read it carefully.
Then to apply, go to https://phg.tbe.taleo.net/phg01/ats/careers/v2/viewRequisition?org=VITASTRA&cws=37&rid=609
The Closing Date: 13th March 2023.
Only shortlisted candidates will be contacted for interviews.
| Particulars | Details Link |
| Job Advertisement | Click To View |
| Official Website | www.vitalstrategies.org |
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