WFP Finance and Administration Assistant Jobs 2024 – Kenya NGO Jobs

WFP Finance and Administration Assistant Jobs 2024 – Kenya NGO Jobs.

WFP Kenya looking for “Finance and Administration Assistant”.

Applicants with a High School may apply on or before 20th May, 2024.

The World Food Programme is the food-assistance branch of the United Nations. It is the world’s largest humanitarian organization, the largest one focused on hunger and food security, and the largest provider of school meals. Founded in 1961, it is headquartered in Rome and has offices in 80 countries.

WFP Finance and Administration Assistant Jobs 2024

The WFP has published a job vacancy announcement on 14th May, 2024 for qualified Kenyans to fill in the vacant post of Finance and Administration Assistant to be based in Marsabit, Kenya.

Recruiter World Food Programme (WFP)
Position Finance and Administration Assistant
Location Marsabit, Kenya
Country Kenya
Total Vacant Post N/A
Qualification High School
Experience Required Minimum of Five (05) year’s
Application Deadline 20th May, 2024

WFP Job Vacancy 2024

Key Acountabilities:

  • Responsible for the guidance and supervision of drivers ( currently 3 but may increase) in the finance and admin team, ensuring that the respective work assignments are performed proficiently and ensuring that as support unit client needs are addressed in a timely and efficient manner.
  • Conduct spot checks to assess how the staff are performing their respective duties.
  • Evaluate the staff performance and address coaching and training where necessary.
  • Management of assets in the duty station through-out the lifecycle of all the assets this involves:
  • Manage resources by planning the asset needs of the office and develop procurement plans and prepare the budgets.
  • Physical Count: Oversee and Participate in conducting this exercise annually.
  • Organize disposal of assets in the duty station as applicable, prepare documentation for presentation to LPSB.
  • Sensitize staff in the duty station on the procedures, rules and regulations for management and care of asset in their custody.
  • Transport Manager for the Field Office.
  • Supervisory responsibility to conduct audit checks on the mileage and fuel records for the vehicles in the duty station for accuracy and monitor their performance in terms of fuel consumption, maintenance and other related costs for each vehicle in their stations.
  • Assign driver duties in a transparent and uniform manner and manage the drivers’ trip/duty record.
  • Manage the performance and evaluation of drivers under their supervision.
  • Review the bi-weekly office travel plans for the duty station and certify for approval by the Head of Field Office (HoFO), then use the approved travel plans to facilitate transport and assign drivers duties as per request in the humanitarian hub
  • Ensure accuracy in the WINGS Trip documents prior to release by approving officer.
  • Generate invoices for guests prior to check-in from the Accommodation Digital Office and receive payments.
  • Generate and prepare monthly reports on occupancy and expenditures as recorded in the accommodation digital office.
  • Conduct quarterly and annual assessments on status of premises. Ensure premises are well maintained, ensuring timely repairs.
  • Ensure that service providers perform the contracted services, as stipulated in the contracts and compile with the terms and regulations of the contracts.
  • Evaluate the performance of the local service providers and give recommendation for management decision making on contractual issues, address and document/report on service inefficiencies and escalate issues as appropriate to Head of Field Office.
  • Manage internal and external client administrative complaints, providing efficient and effective resolutions where possible and escalating to the Head of the Field Office as applicable.
  • Provide training and continue guidance on the different administrative functions procedures and rules to staff in the field office to enhance compliance.
  • Provide training and guidance on the corporate tools used in the management of administrative services, such as FMS, Humanitarian Hub for Guesthouse and Transport Bookings, WINGS, GEMS.
  • Supporting in updating the corporate tools with respective office data ensuring compliance.
  • Ensuring that the corporate tools are used efficiently in the performance of duty as the data in the systems is critical for management in
  • making informed decisions that affect the field office resources and are also important for internal controls.

Position in Organization:

  • Requisition ID: 832895
  • Posted: 13/05/2024
  • Short Term-SC
  • WFP – Africa, Central & Eastern
  • Location: Marsabit, Kenya
  • Deadline: 20/05/2024

Minimum Requirement:

Education:

  • Completion of a post-secondary certificate in the related functional area is desirable. An advanced Diploma in Finance, Accounting or in the related field is also desirable. A Degree in the same field and membership in a professional accountancy body is an added advantage.

Experience:

  • Five or more years of progressively responsible work experience in the field of Finance and Administration.

Language:

  • Fluency in English language in both oral and written communication.

How to Apply WFP Finance and Administration Assistant Jobs 2024

Note: Before you apply, please download (link is given below) the full advertisement and read it carefully.

Then to apply, go to https://career5.successfactors.eu//career?career_ns=job_listing&company=C0000168410P&navBarLevel=JOB_SEARCH&rcm_site_locale=en_GB&career_job_req_id=832895&_ga=2.118165258.280511541.1715684522-224722790.1682424454

The Closing Date: 20th May, 2024.

Only shortlisted candidates will be contacted for interviews.

Particulars Details Link
Job Advertisement Download
Official Website www.wfp.org
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