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UNDP Procurement Associate Jobs 2024 – Kenya NGO Jobs

UNDP Procurement Associate Jobs 2024 – Kenya NGO Jobs.

UNDP Kenya looking for “Procurement Associate”.

Applicants with a Secondary Education may apply on or before April 16, 2024.

The United Nations Development Programme is the global development network of the United Nations. It promotes technical and investment cooperation among nations and advocates for change and connects countries to knowledge, experience and resources to help people build a better life for themselves.

UNDP Procurement Associate Jobs 2024

The UNDP has published a job vacancy announcement on April 16, 2024 for qualified Kenya’s to fill in the vacant post of Procurement Associate to be based in Nairobi, Kenya.

Recruiter United Nations Development Programme (UNDP)
Position Procurement Associate
Location Nairobi, Kenya
Country Kenya
Total Vacant Post N/A
Qualification Secondary Education
Experience Required 6 years
Application Deadline April 16, 2024

UNDP Job Vacancy 2024

Duties and Responsibilities

1. Ensures implementation of the operational strategies focusing on the achievement of the following results:

  • Full compliance of procurement activities with UN/UNDP rules, regulations, policies, and strategies; implementation of effective internal control.
  • CO Procurement business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in Procurement and Logistics in consultation with

2. Organizes procurement processes for CO, NEX/DEX projects and at the request of other Agencies focusing on achievement of the following results.

  • Proper control of the supporting documents for Issuance of Individual Contracts; ensuring due process is followed in the advertisement, recruitment of Consultants; Preparation of TORs, Shortlisting of Applicants; Ensuring transparency through advertising/ Interview reports/Desk reviews.
  • Prepare interview criteria in conjunction with hiring units and arrange for interviews
  • Preparation of submissions to the Contract, Asset, and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP) for IC Contracts.
  • Advising the requesting/hiring units on the recruitment processes and ensuring dissemination of any information.
  • Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
  • Provision of inputs to preparation of procurement plans for the office.
  • Preparation of Purchase orders and contracts in and outside Quantum, preparation of recurring purchase orders for contracting of services, vendor creation in Quantum, maintenance of the filing system in the procurement Unit, and buyers’ profile in Quantum.
  • Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
  • Provision of information for preparation of cost-recovery bills in Quantum for the procurement services provided by UNDP to other Agencies.
  • Ensure Guidelines and modalities are in place for Cost recovery as well as solution to queries raised by Agencies on country office.
  • Prepare cost recovery summary for all Agencies that will be used as a basis of billing.
  • Prepare billing advises and send them to Agencies on a timely basis
  • Actively Engage Agencies to ensure timely response in payment instructions and ensure that disputs regarding the cost recovery chargted are resovled
  • Follow-up on cost recovery payment with Agencies
  • Presentation of reports on procurement (IC) in the CO.
  • Preparation of cost-recovery bills in Quatum for the procurement services provided to other Agencies-UNIFEM, UNFPA, UNOPS, UNV, Non-Quantum agencies and UNDP. Generate reports from Quantum through the use of the UN Reports Module to assist in the Monitoring and Evaluation of the Cost Recovery Process.
  • Development and update of the rosters of consultants, implementation of supplier/Consultant selection and evaluation
  • Preparation of procurement plans for the office and projects and their implementation monitoring. timely response to client queries.

Qualification:

  • Bachelor degree or equivalent in Procurement, Finance, Economics, Public Administration, or related fields

Experience:

  • 3 years of experience in administration Public Administration, Finance, Economics, Procurement, or equivalent will be given due consideration.
  • CIPS level 2 is a requirement for this position.
  • Experience in a multi-national organizational environment is desirable,
  • Strong interpersonal skills, and ability to prioritize tasks, and handle confidential and sensitive material with discretion.
  • Solid computer skills, MS Office applications (Excel, Word, etc) and other IT applications and office technology equipment
  • Experience working on digital platforms is a plus.

Competencies and values

  • Accountability
  • Building Trust
  • Client Orientation
  • Commitment and Motivation
  • Communication
  • Ethics and Values
  • Integrity
  • Knowledge Sharing
  • Planning and Organizing
  • Professionalism
  • Respect for Diversity
  • Technological Awareness
  • Working in Teams

Other Details

  • Description of assignment title: Procurement Associate
  • Host entity: UNDP
  • Assignment country: Kenya
  • Type: Onsite
  • Expected start date: 01/05/2024
  • Duration: 12 months
  • Sustainable Development Goal: 17. Partnerships for the goals
  • Number of assignments: 1
  • Volunteer category: National UN Volunteer Specialist
  • Duty stations: Nairobi
  • DoA reserved for persons with disabilities: Yes
  • Reasonable accommodation: Yes

How to Apply UNDP Procurement Associate Jobs 2024

Note: Before you apply, please download (link is given below) the full advertisement and read it carefully.

Then to apply, go to this link Click Here

The Closing Date: April 16, 2024.

Only shortlisted candidates will be contacted for interviews.

Particulars Details Link
Job Advertisement Download
Official Website www.ke.undp.org
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