United Nations Secretariat Administrative Assistant G5 Jobs 2022 – Kenya NGO Jobs

United Nations Secretariat Administrative Assistant G5 Jobs 2022 – Kenya NGO Jobs. United Nations Secretariat Kenya looking for “Administrative Assistant G5”. Applicants with a High school diploma may apply on or before 29 November 2022.

The United Nations is an international organization founded in 1945. Currently made up of 193 Member States, the UN and its work are guided by the purposes and principles contained in its founding Charter. The UN has evolved over the years to keep pace with a rapidly changing world. But one thing has stayed the same: it remains the one place on Earth where all the world’s nations can gather together, discuss common problems, and find shared solutions that benefit all of humanity.

NGO Jobs in Kenya 2022

United Nations Secretariat Administrative Assistant G5 Jobs 2022

The United Nations Secretariat has published a job vacancy announcement on 24 November 2022 for qualified Kenya’s to fill in the vacant post of Administrative Assistant G5 to be based in Nairobi, Kenya.

Recruiter United Nations Secretariat
Position Administrative Assistant G5
Location Nairobi, Kenya
Country Kenya
Total Vacant Post N/A
Qualification High school diploma
Experience Required A minimum of five (5) years
Application Deadline 29 November 2022

United Nations Secretariat Job Vacancy 2022

Responsibilities:

  • Initiates, processes, monitors, reviews and follows-up on actions related to the administration of the unit’s human resource activities, e.g., recruitment, placement, relocation, promotion, performance appraisal, job classification reviews, separation, training etc., ensuring consistency in the application of regulations and procedures.
  • Enters and maintains administrative data and records for time and attendance for short-term conference staff without access to the system, performance appraisal, etc. in electronic information systems.
  • Reviews entitlements-related claims and reports.
  • Provides advice and guidance to staff with respect to administrative procedures, processes and practices, liaising with Human Resources services as necessary.
  • Maintains and reviews organizational staffing tables; print-outs and reviews Umoja HR administration related reports. e.g.; monitoring accounts and payment to short-term conference staff and individual contractors for services rendered this includes, amongst other things, checking payments for correctness and communicating discrepancies to relevant processing offices and supervisors.
  • Creates electronic contracts in accordance with agreed fee structure.- Monitors that submission deadlines are met and completed work is received from the contractors and discuss any problems with the supervisor. Create shopping carts in Umoja to process payments for individual contractors and consultants.
  • Advises substantive offices, travellers and other relevant staff of arrival information requesting arrangements to be made accordingly. Assists in obtaining security clearances for short-term conference staff.
  • Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
  • Maintains up-to-date work unit files (both paper and electronic) and other related documentation.
  • Responds to queries from staff members and third parties.
  • Performs other duties as required.

Qualification:

  • Completion of secondary school/High school diploma or equivalent is required. Additional/supplemental training in budget and finance, administration, programme/project management or accounts is desirable. Accounting CPA II certification is desirable.

Experience:

  • A minimum of five (5) years of progressively responsible experience in administration, budget and finance, programme/project management, accounts or related area is required.
  • Experience using Microsoft Office/Office 365 (Outlook, SharePoint, PowerPoint, Excel), with SAP based Enterprise Resource Planning (ERP) systems such as Umoja or equivalent, is required.
  • Experience in contract management, HR administrative services, is desirable.
  • Work experience of one (1) year or more in data analytics or related area is desirable.

Languages:

English and French are the working languages of the United Nations Secretariat. For this position advertised, fluency in oral and written English is required. Knowledge of another UN language is desirable.

Other Details

  • Contract Type: Full Time
  • Selection Process: Interview
  • Salary: negotiable
  • Application Process: Online

How to Apply United Nations Secretariat Administrative Assistant G5 Jobs 2022

Note: Before you apply, please download (link is given below) the full advertisement and read it carefully.

Then to apply, go to this link Click Here

The Closing Date: 29 November 2022

Only shortlisted candidates will be contacted for interviews.

Particulars Details Link
Job Advertisement Download
Official Website www.un.org
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