Administrative Assistant

OHCHR Administrative Assistant Jobs 2024 – Ethiopia NGO Jobs. OHCHR Ethiopia looking for “Administrative Assistant”. Applicants with a High school diploma may apply on or August 16, 2024.

OHCHR Administrative Assistant Jobs 2024

The OHCHR has published a job vacancy announcement on July 23, 2024 for qualified Ethiopian to fill in the vacant post of Administrative Assistant to be based in Addis Ababa, Ethiopia.

Responsibilities:

• Within limits of delegated authority the Administrative Assistant will be responsible for the following duties:
• Performs a wide range of office support and administrative functions.
• Responds or drafts responses to routine correspondence and other communications; uses standard word processing package to produce a wide variety of large, complex documents and reports.
• Monitors processes and schedules related the unit’s outputs, products, tasks, etc.; where applicable, assists in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc. to ensure compliance with relevant legal, financial and other requirements.
• Responds to complex information requests and inquiries (e.g. answers requests requiring file search, etc.)
• Provides secretarial, administrative and logistics support to meetings, boards, committees, conferences, etc.
• Assists in the maintenance of websites by scanning, converting and posting a variety of documents onto the site.
• Assists in the preparation of presentation materials using appropriate technology/software.
• Maintains calendar/schedules; monitors changes and communicates relevant information to appropriate staff inside and outside the immediate work unit.
• Reviews, records, distributes and/or processes mail and other documents; follows-up on impending actions.
• Updates and maintains large distribution lists; monitors, prepares and distributes various materials, reports, where possible using electronic formats; handles arrangement for printing and translation as necessary; coordinates shipment arrangements, courier services, etc.
• Performs general administrative tasks (e.g. leave and attendance recording, arrangements for meetings and other events, reservations, budget follow-up, etc.), to include preparing and/or processing administrative requests/documents (e.g. requisitions, purchase orders, travel requests, contracts, expenditure authorizations, visa applications, etc.).
• Maintains files (both paper and electronic) and databases for work unit.
• Assists in providing software and office equipment support.
• Provides guidance to less experienced staff on general office processes and procedures, computer applications, etc.
• Performs other duties as assigned.

Qualification Details

• High school diploma or equivalent.

Experience

• A minimum of three (3) years of progressive experience in general office support, administrative services or related area is required. The minimum year of relevant experience is reduced to one (1) for candidates who possess a first-level university degree or higher.
• Experience within the United Nations Common System or similar international organization is desirable.
• Experience with office software packages (MS Word, Excel, Power Point etc.) is desirable.

Language

• English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of Amharic is required. Knowledge of another official United Nations language is an advantage.

Other Details

• Job Opening ID: 239163
• Job Network: Management and Administration
• Job Family: Administration
• Category and Level: General Service and Related Categories, G-4
• Duty Station: ADDIS ABABA
• Department/Office: Office of the High Commissioner for Human Rights
• Date Posted: Jul 18, 2024
• Deadline: Aug 16, 2024