WFP Administration Associate Travel Jobs 2022 – Nigeria NGO Jobs

WFP Administration Associate Travel Jobs 2022 – Nigeria NGO Jobs. WFP Nigeria looking for “Administration Associate Travel”. Applicants with a Completion of secondary school education may apply on or before 19 June 2022.

The World Food Programme (WFP) is the food-assistance branch of the United Nations. It is the world’s largest humanitarian organization focused on hunger and food security, and the largest provider of school meals. Founded in 1961, it is headquartered in Rome and has offices in 80 countries.

WFP Administration Associate Travel Jobs 2022

The WFP has published a job vacancy announcement on 07 June 2022 for qualified Nigeria’s to fill in the vacant post of Administration Associate Travel to be based in Abuja, Nigeria.

Recruiter	World Food Programme (WFP)
Position	Administration Associate Travel
Location	Abuja, Nigeria
Country	Nigeria
Total Vacant Post	N/A
Qualification	Completion of secondary school education
Experience Required	1 years
Application Deadline	19 June 2022

WFP Job Vacancy 2022

Job Purpose: The incumbent is expected to train staff on the use of the travel platform and provide guidance for various related activities including MSLS, TEC, and DSA; S/he will maintain extensive contact with WFP Nigeria travelers and travel vendors in travel processes and contribute to the resolution of any problems that may arise; act as the coordinating function of the travel team country wide which includes being the focal person for the reconciliation of invoices with all travel vendors engaged by WFP before payment, and provide up to date information to all staff on available travel services.

KEY ACCOUNTABILITIES (not all-inclusive):

• Verify resource requirements in the area of responsibility (WFP facilities, assets, light vehicle fleet, etc.), and assist in the identification of new requirements to facilitate efficiency and cost-effectiveness of operations and services.
• Responsible for provision of services such as facilities management, travel, protocol and light vehicle management related, etc., reporting any discrepancies to the supervisor for consistent and timely delivery of services, to ensure the provision of a safe and comfortable working environment for WFP staff.
• Support the production of various data and compile and prepare reports in order to contribute to the provision of accurate information for informative decision-making and to support the effective and timely management of WFP resources.
• Contribute to planning, monitoring and processing administrative actions related to procurement, finance, human resources, etc., including contracts with external vendors to ensure all data is accurately and timely recorded, processed in WFP corporate systems and any operational issues addressed.
• Adapt and update administrative processes, supporting the implementation of operating procedures, in order to contribute to the continuous improvement of administration services in the area of responsibility.
• Answer a range of queries related to the provision of administrative services in order to support the resolution of daily issues.
• Coordinate the activities of a team of staff working in the area, to ensure individual and team objectives are met in compliance with all relevant regulations, policies, and procedures, and performance plan.
• Provide training and guidance to staff in interpretation of administrative procedures, policies, processes, and use of corporate systems to ensure consistency and efficiency of services provided to all clients.

Qualification:

• Completion of secondary school education. A post-secondary certificate in the related functional area.

Other Specific Job Requirements:

• Liaise with travel agents to make flight reservations and bookings for staff members travelling locally and internationally, on the most direct and least costly flights.
• Manage and maintain paper and electronic records within the area of responsibility in accordance with established procedures, to ensure swift and easy access as required.
• Be a first point of contact for internal queries on travel, to facilitate the provision of efficient and effective resolution of daily issues.
• Process travel requests, calculate and process DSA payable for local and international duty travel of WFP staff and partners
• Liaise with relevant travel agencies to ensure that the organization obtains the best service and price for all official travels.
• Review and process travel claims and supporting documentation for completeness, accuracy of computations, validity, availability of budget and conformity with WFP rules prior to certification and approval. Investigate all discrepancies for clarification and possible correction
• Advise staff on more efficient and cost-effective routings to ensure that the organization benefits from savings due to advance purchases; assist in providing staff with information regarding requirements for travel both within the country and abroad.
• Responsible for collecting invoices related to travel management services, filing documents for processing, and carrying out reconciliation – verify invoices for payment from travel agents against trip documents for actual services rendered and follow up with Finance unit to ensure timely payment.
• Participate in the onboarding of new staff and keep staff members informed on issues relating to related travel such as security clearance, and documentation procedures.
• Extract, input, maintain, and verify correctness of travel records in WeTravel to ensure accurate transactions related to travel costs and staff travel.
• Contribute to the preparation of Admin quarterly expenditure plan on travel costs and maintain travel plan and budget related records.
• Generate periodic reports from the Travel module, monitor open/outstanding Trips and periodically close open TRIPS/items in WINGS
• Support the Head of Admin/Admin Officer in the implementation of the internal standard operating procedures (SOPs) and practices, which includes drafting and communicating any changes to WFP staff.
• Support the monitoring of travel related contracts to ensure that the terms and conditions agreed are being applied by the vendor including but not limited to customer service response and survey administration and compilation of results.
• Manage incoming and outgoing correspondence, e-mails, and telephone calls related to travel processes.
• Share knowledge with focal points countrywide engaged in the processing of travel documents in line with the procedures, rules, and regulations.
• Contribute to the preparation of office budgets on travel costs and maintain relevant budgetary control records.
• Perform other related duties as required.

Other Details

• Contract Type: Full Time
• Selection Process: Interview
• Salary: negotiable
• Application Process: Online

How to Apply WFP Administration Associate Travel Jobs 2022

Note: Before you apply, please download (link is given below) the full advertisement and read it carefully.

Then to apply, go to this link Click Here

The Closing Date: 19 June 2022

Only shortlisted candidates will be contacted for interviews.

Particulars	Details Link
Job Advertisement	Click Here to View
Official Website	www.wfp.org
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