UNMISS Jobs min

UNMISS Information Management Assistant Jobs 2023 – South Sudan NGO Jobs

UNMISS Information Management Assistant Jobs 2023 – South Sudan NGO Jobs. UNMISS South Sudan looking for “Information Management Assistant“. Applicants with a Advanced university degree may apply on or before 28th March 2023.

The United Nations Mission in South Sudan is a United Nations peacekeeping mission for the recently independent South Sudan, which became independent on 9 July 2011. UNMISS was established on 8 July 2011 by United Nations Security Council Resolution 1996.

South Sudan NGO Forum Jobs 2021 - May/June

UNMISS Information Management Assistant Jobs 2023

The UNMISS has published a job vacancy announcement on 19th March 2023 for qualified South Sudanese to fill in the vacant post of Information Management Assistant to be based in Juba, South Sudan.

Recruiter United Nations Mission in South Sudan (UNMISS)
Position Information Management Assistant
Location Juba, South Sudan
Country South Sudan
Total Vacant Post 01
Qualification Advanced university degree
Experience Required Minimum 10 years
Application Deadline 28th March 2023

Task description

Within delegated authority, the Information Management Assistant will interact frequently with unit supervisors, plus archive, records management, and information technology staff throughout the field mission and staff in records originating and user offices plus other user clients. Responsibilities will include:

  • Receiving, transmitting, and disseminating official correspondence to and from UNHQ, Host Government, UN Missions and other stakeholders, in accordance with established guidelines.
  • Capturing and sharing records as required into SharePoint Online and Unite Correspondence
  • Maintaining a paper-based and electronic central file system by creating new folders, applying disposition instructions and facilitating retrieval and access to records;
  • Participating in records management projects, assembling records and Archiving and records management for the Offices of the Chief of Staff and the Special Representative of the Secretary-General;
  • Providing assistance in managing records in line with ARMS guidelines; ensures that documentation is properly stored, securely maintained, and available for reference by authorized staff members.
  • Providing advisory services on recordkeeping practices, including organization and maintenance of UN information assets; records preservation and disposition; and information management policies and procedures.
  • Assisting in the periodic transfer of scheduled records into the archives, ensuring the accuracy of transfer documentation and providing relevant assistance to the users regarding transfer preparations;
  • Serving as the Filing Classification resource, providing file descriptions and classifications according to the prescribed file plan;
  • Assisting with the management of UNMISS Best Practices Information resources in accession, disposition, description, and database updating activities as they relate to the mission’s Best Practices projects;
  • Makes recommendations on changes to practices and procedures in order to improve efficiency and effectiveness of services provided.
  • Performing clearing house functions concerning maintenance of accession, disposal and location elements of the database; supervise the staging of records disposal, ensuring incinerator use for confidential documents.
  • Ensures confidentiality of information maintained by the Office
  • Supporting disposition operations by liaising with records-originating offices on transfer procedures and documentation; and analyzing retention schedules and precedents in support of disposition decisions;
  • Researches, analyses and evaluates new applications of information technology to records management and makes recommendations for their deployment.
  • Assists with the provision of advice on how data can be utilized to improve decision making within the knowledge domain
  • Assist with search for approaches and methods that will lead to innovative data products; Assists with preparation of data products related to data analysis activities; drafts inputs for a wide range of documents/reports, briefings/debriefings, correspondence, etc.,
  • Leads records digitization projects by scanning paper archives to archival/preservation standards. This includes related tasks such as transcoding/converting electronic files, uploading them to Section’s databases, performing quality assurance and running Optical Character Recognition (OCR) software.
  • Participating in maintaining the Office’s reference database;
  • Providing relevant technical support to users of information services;
  • Performing other duties as assigned by the supervisor(s).

Eligibility Criteria

Required education level:

  • Technical/vocational diploma in Records Management, Information Management, Information Governance, Data Analysis.

Required experience:

  • 3 years of experience in the field of Information and or records management;
  • Demonstrated knowledge of automated information systems applicable to archives, records management, data analysis and information networks.
  • Knowledge and familiarity with the United Nations structure and documentation an asset.
  • Excellent written and spoken English; Arabic or other second UN language desirable;
  • Solid computer skills, including full proficiency in various MS Office 365 applications (Excel, Word, SharePoint Online, Power BI and other Power Apps) IT applications and office technology equipment;
  • Have affinity with or interest in humanitarian relief, post-conflict situations, volunteerism as a mechanism for durable development, and the UN System.
  • Sound security awareness.

Languages:

  • English, Level: Fluent, Required

Other Details

  • Job Schedule: Full time
  • Selection Process: Interview
  • Salary: Negotiable
  • Application Process: Online

How to Apply UNMISS Information Management Assistant Jobs 2023

Note: Before you apply, please download (link is given below) the full advertisement and read it carefully.

Then to apply, go to https://app.unv.org/opportunities/1718989859004672

The Closing Date: 28th March 2023

Only shortlisted candidates will be contacted for interviews.

Particulars Details Link
Job Advertisement Download
Official Website unmiss.unmissions.org
Related Jobs South Sudan NGO Forum Jobs 2023
More NGO Jobs Latest NGO Job Vacancy

View More Jobs