UNDOS Administrative Assistant Jobs 2023 – Uganda NGO Jobs. UNDOS Uganda looking for “Administrative Assistant“. Applicants with a degree in High school diploma may apply on or before March 02, 2023.
The Department of Operational Support (DOS) provides operational support to all UN Secretariat entities, including advisory, operational and transactional support services and, where needed, exercises delegated authority on behalf of clients. DOS supports the entire UN Secretariat, consisting of almost 100 entities located around the globe.
UNDOS Administrative Assistant Jobs 2023
The UNDOS has published a job vacancy announcement on Feb. 25, 2023 for qualified Uganda’s to fill in the vacant post of Administrative Assistant to be based in ENTEBBE, Uganda.
| Recruiter | United Nations Department of Operational Support (UNDOS) |
| Position | Administrative Assistant |
| Location | ENTEBBE, Uganda |
| Country | Uganda |
| Total Vacant Post | N/A |
| Qualification | High school diploma |
| Experience Required | Minimum Five years |
| Application Deadline | March 02, 2023 |
UNDOS Job Vacancy 2023
Responsibilities
Under the general supervision of a Travel Service Line Team Leader, the Administrative Assistant GS-5 will carry out the following duties:
- Ensures effective and efficient functioning of the Service Line by maintaining contact with visitors and staff, make arrangement of appointments and meetings including meeting room reservation, compiling, and preparing briefing and presentation material, background information and documentation for meetings. Supports the office with leave monitoring and maintaining leave and absences.
- Make travel arrangements and hotel reservations, processing requests for visa, ID cards and other documents. Provide administrative support to conferences, workshops, retreats. Research and retrieval of statistical data from internal and external sources, preparation of statistical charts, tables, and reports. Follow up on deadlines, commitments made, action taken and coordination of collection and submission of reports to Service line managers. Assists with archiving and maintenance of the filing system ensuring safekeeping of confidential materials.
- Monitor and evaluate the effectiveness of related guidelines, staff rules, HR rules and regulations, practices, and procedures, and makes recommendations to the Team Lead /Service Line Manager.
- Provides information to staff and consultants on the most direct and economical route, and plans routings, and itineraries plus the most economical airfare rates for such travel as permitted by rules and regulations.
- Provides information on rates and travel schedules for specific itineraries. Advises on travel issues. Replies to queries to clients.
- Processes entitlement travel service as requested by client missions and RSCE Staff.
- Arranges tickets for official and training travel; arranges tickets and cargo pace for repatriation of Human remains; Arranges tickets for medical evacuation.
Position in Organization:
- Posting Title: ADMINISTRATIVE ASSISTANT, G5 (Temporary Job Opening)
- Job Code Title: ADMINISTRATIVE ASSISTANT
- Department/Office: Department of Operational Support
- Duty Station: ENTEBBE
- Posting Period: 24 February 2023 – 02 March 2023
- Job Opening Number: 23-Administration-DOS-202692-J-Entebbe (R)
- Staffing Exercise: N/A.
Qualification:
- High school diploma or equivalent is required.
Experience
- A minimum of five (5) years of progressively responsible experience in administration, finance, budget, accounting, audit, human resources, or related area is required.
- Experience working in a United Nations common system or similar international organization is desirable.
- Experience in travel administration is desirable.
Languages
- English and French are the working languages of the United Nations. Fluency in English is required. Knowledge of French is desirable.
How to Apply UNDOS Administrative Assistant Jobs 2023
Note: Before you apply, please download (link is given below) the full advertisement and read it carefully.
Then to apply, go to https://careers.un.org/lbw/jobdetail.aspx?id=202692
The Closing Date: March 02, 2023.
Only shortlisted candidates will be contacted for interviews.
| Particulars | Details Link |
| Job Advertisement | Download |
| Official Website | operationalsupport.un.org |
| Related Jobs | Uganda NGO Forum Jobs 2023 |
| More NGO Jobs | Latest NGO Job Vacancy |