UNDOS

UNDOS Procurement Assistant Jobs 2023 – Uganda NGO Jobs

UNDOS Procurement Assistant Jobs 2023 – Uganda NGO Jobs.

UNDOS Uganda looking for “Procurement Assistant”.

Applicants with a High school may apply on or before October 25, 2023.

The Department of Operational Support (DOS) provides operational support to all UN Secretariat entities, including advisory, operational and transactional support services and, where needed, exercises delegated authority on behalf of clients. DOS supports the entire UN Secretariat, consisting of almost 100 entities located around the globe.

UNDOS Procurement Assistant Jobs 2023

The UNDOS has published a job vacancy announcement on September 28, 2023 for qualified Uganda’s to fill in the vacant post of Procurement Assistant to be based in Entebbe, Uganda.

Recruiter United Nations Department of Operational Support (UNDOS)
Position Procurement Assistant
Location Entebbe, Uganda
Country Uganda
Total Vacant Post N/A
Qualification High school
Experience Required Minimum Eight years
Application Deadline October 25, 2023

UNDOS Job Vacancy 2023

Responsibilities

Within delegated authority, the Procurement Assistant will be responsible for the following duties:

  • Review, record and prioritize purchasing requests, obtain additional information and/ or documentation as required, provide assistance to requisitioners in preparing scope of work and specifications of goods and services and how to develop the Source Selection Plan in order to ensure the implementation of Best Value for Money principle.
  • Prepare and finalize Source Selection Plan.
  • Research the market. Identify and recommend sources of procurement; post tender requirement in the UN Procurement Division website for Request for Proposals (RFPs) and Invitations to Bid (ITBs.)
  • Produce tender documents (e.g. Invitation to bids, Request for Proposals and Request for Quotations) based on the nature of the requirements and cost of procurement involved.
  • Submit upon initial screening technical proposals to the requisitioners or the Technical Evaluation Committee (TEC) for technical evaluation and follow up with them to expedite the process of technical evaluation.
  • Reviews technical evaluations received from requisitioning offices;
  • Prepare and analyze abstracts of offers and compile data contained in quotations, proposals and bids to determine which vendor could deliver the required goods/services at the best terms and lowest costs possible;
  • Prepare presentations for review and clearance by CPU and present to Local Committee on Contracts LCC and I or Headquarters Committee on Contracts (HCC) in respect of all proposed contract awards exceeding the Procurement unit’s authority, and obtain recommendation for approval from the Contracts Committee (LCC and/or HCC).
  • Assist relevant officers in more complex, higher value purchasing operations.
  • Draft Service/Project Contracts, Lease Agreements, Blanket Purchase Agreements (BPAs), Amendment to the Contract and BPAs, Prepare Statement of Awards; ensure that Contracts/BPAs are timely renewed.
  • Resolve issues/problems related to delivered goods I rendered services, including discrepancies between contracts/purchase orders and articles received; prepare, sign and return to vendor forms for unacceptable services and/or goods received.
  • Review and evaluate the performance of vendors and contractors; identify any shortcomings; initiate appropriate recommendations to the Vendor Review Committee for suspension and/ or exclusion of those who fail to perform satisfactorily from any further business with the Field Mission.
  • Monitor POs and contracts including follow up actions and follow up for timely delivery of goods and services; raise Change Order if required.
  • Liaise permanently with the rest of the Procurement Sections/Units in order to ensure that contracts/ purchase orders are timely renewed; follow up with requisitioner for completeness and submission of vendor performance report after completion of the order / contract and take appropriate action.

Eligibility Criteria

Education:

  • High school diploma or equivalent.

Work Experience:

  • A minimum of eight years of progressively responsible experience in procurement, contract management, contract administration or logistics and supply chain management or related area is required.
  • Three consecutive years of procurement experience in conducting international tender exercises to award contracts, in the most recent eight years is required.
  • Experience in the use of procurement information systems such as SAP is desirable.
  • Experience in handling complex, high-value contracts specialized in various categories of supplies and services is desirable.
  • Experience in public sector procurement processes and procedures is desirable.
  • Experience in the procurement process and procedures supporting the implementation of the programmes and operations of the United Nations field missions, the United Nations Common System or other comparable international organization is desirable.
  • Experience in sourcing, cleaning and preparing data, selection and developing visualization/metrics in transportation, procurement, and/or supply chain management that enable easy communication/interpretation by the users is desirable.

Languages:

  • English and French are the working languages of the United Nations. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.

Other Details

  • Posting Title: PROCUREMENT ASSISTANT, FS5
  • Job Code Title: PROCUREMENT ASSISTANT
  • Department/ Office: Department of Operational Support
  • Posting Period: 26 September 2023-25 October 2023
  • Job Opening number: 23-PRO-DOS-218602-R-MULTIPLE D/S (O)
  • Staffing Exercise: N/A

How to Apply UNDOS Procurement Assistant Jobs 2023

Note: Before you apply, please download (link is given below) the full advertisement and read it carefully.

Then to apply, go to https://rsce.unmissions.org/sites/default/files/psjo218602_procurement_assistant_fs5.pdf

The Closing Date: October 25, 2023

Only shortlisted candidates will be contacted for interviews.

Particulars Details Link
Job Advertisement Download
Official Website operationalsupport.un.org
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