FAO

FAO Procurement Specialist Jobs 2023 – Uganda NGO Jobs

FAO Procurement Specialist Jobs 2023 – Uganda NGO Jobs.

FAO Uganda looking for “Procurement Specialist”.

Applicants with a degree in University degree may apply on or before August 23, 2023.

The Food and Agriculture Organization of the United Nations is a specialized agency of the United Nations that leads international efforts to defeat hunger and improve nutrition and food security. Its Latin motto, fiat panis, translates to “let there be bread”. It was founded in October 1945.

FAO Procurement Specialist Jobs 2023

The FAO has published a job vacancy announcement on August 08, 2023 for qualified Uganda’s to fill in the vacant post of Procurement Specialist to be based in Kampala, Uganda.

Recruiter Food and Agriculture Organization (FAO)
Position Procurement Specialist
Location Kampala, Uganda
Country Uganda
Total Vacant Post N/A
Qualification University degree
Experience Required Minimum Five years
Application Deadline August 23, 2023

FAO Job Vacancy 2023

Tasks and responsibilities:

  • Supervise and manage the procurement actions.
  • Prepare solicitation process, identify method of solicitation, prepare tendering documents (including Expressions of Interest [EOI], Request for Quotations [RFQs], Invitations to Bid [ITBs], Request for Proposals [RFPs]), distribute invitations to tender and conduct all aspects of bid/proposals evaluations and ensures that the solicitation process is fair, objective and transparent and that it follows the general principles, as set forth in the FAO Manual Section;
  • Ensure tracking of all procurement processes from receiving and reviewing procurement requisitions for completeness up to delivery/completion of goods/services, acceptance, payment, and follow up with requesting/requisitioning units to ensure that all requirements are met;
  • Contribute to preparing a procurement plan for FAO Uganda, and ensure its implementation and monitoring;
  • Review purchase requisitions, orders, contracts and tenders to ensure that they are in full compliance of established FAO rules, procedures and strategies;
  • Organize and participate in, as appropriate, local tender opening panels and the Local Procurement Committee (LPC) preparing submissions for the latter when required;
  • Draft purchase orders, low value orders, contracts and service orders as well as amendments and/ or renewals;
  • Perform the role of Quality Assurance Officer and review the Letter of Agreement (LoA) documentation including the Note for the File, and verify that the proposed LoA is in conformity with MS 507.
  • Submit the LoA together with all supporting documentation to the LCP if needed and to the Authorized Official for approval and, upon signature, with the service provider and share a countersigned copy with programme and operations colleagues for further action.
  • Verify operational and technical clearances prior to launching procurement actions, and ensures that the funds available are allocated in consultation with the responsible staff;
  • Ensure that the invoices/payment requests are received, certified and include all the supporting documents that are required for finance to process the payment; in cases of quality issues coordinate with the technical team on liquidated damages to apply before forwarding invoices for payment and for delays in delivery recommend the application of liquidated damages as per FAO rules and regulations.
  • Prepare amendments of Lease Agreements (LAs), LoAs and Memoranda of Understanding (MoUs) and keep track of their payment schedules;
  • Prepare reports and routine correspondence on procurement subject-matters;
  • Draft justifications/rationale and Notes for the File related to procurement when and as needed;
  • Maintain an accurate and updated filing system in the Procurement Unit; and assist in the classification and maintenance of documentation relating to procurement subject-matter areas;
  • Identify local  dealers and potential suppliers of goods from the local market applying MS 502 FAO procurement rules and regulations and maintain an updated suppliers’ and vendors’ database; prepares vendor forms for suppliers and contractors;
  • Liaise with Logistics Unit for timely preparation and receipt of letters of import exemption and re-export, follow up on clearance of goods and shipments and ensure safe arrival of the consignments to the final destinations;
  • Participate in meetings with suppliers;
  • Act as the Contracts Unit focal point for GRMS, UNGM and Intend;
  • Review current processes and make recommendations to improve purchasing systems and procedures;
  • Perform other related duties as required

Position in Organization:

  • Job Posting: 08/Aug/2023
  • Closure Date: 23/Aug/2023, 3:29:00 AM
  • Organizational Unit: FRUGA – FAO Representation in Uganda
  • Job Type: Non-staff opportunities
  • Type of Requisition: NPP (National Project Personnel)
  • Grade Level: N/A
  • Primary Location: Uganda-Kampala
  • Duration: 12 months
  • Post Number: N/A
  • IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

Qualification:

  • University degree in Procurement, Business, Public Administration, or related field.
  • At least five years of in-country work experience in procurement.
  • Working knowledge (level C) of English (oral and written).
  • National of Uganda.

FAO Core Competencies

  • Results Focus
  • Teamwork
  • Communication
  • Building Effective Relationships
  • Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

  • Demonstrated ability to work in a multicultural team, and interpersonal skills.
  • Demonstrated ability to work under pressure and meet deadlines.
  • Procurement Training and certification is an asset
  • Experience in procurement with UN agencies or international NGOs and multi-national enterprises
  • Knowledge of Microsoft office software packages (MS Word, Excel, etc.) and experience in handling of web based procurement management systems.

How to Apply FAO Procurement Specialist Jobs 2023

Note: Before you apply, please download (link is given below) the full advertisement and read it carefully.

Then to apply, go to https://jobs.fao.org/careersection/fao_external/jobdetail.ftl?job=2302353

The Closing Date: August 23, 2023.

Only shortlisted candidates will be contacted for interviews.

Particulars Details Link
Job Advertisement Download
Official Website www.fao.org
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