ILO Finance and Administrative Assistant Jobs 2023 – Uganda NGO Jobs

ILO Finance and Administrative Assistant Jobs 2023 – Uganda NGO Jobs.

ILO Uganda looking for “Finance and Administrative Assistant”.

Applicants with a degree in Completion of secondary school education may apply on or before November 29, 2023.

The International Labour Organization is a United Nations agency whose mandate is to advance social and economic justice through setting international labour standards. Founded in October 1919 under the League of Nations, it is the first and oldest specialised agency of the UN.

ILO Finance and Administrative Assistant Jobs 2023

The ILO has published a job vacancy announcement on November 15, 2023 for qualified Uganda’s to fill in the vacant post of Finance and Administrative Assistant to be based in Kampala, Uganda.

Recruiter International Labour Organization (ILO)
Position Finance and Administrative Assistant
Location Kampala, Uganda
Country Uganda
Total Vacant Post N/A
Qualification Completion of secondary school education
Experience Required Minimum Six years
Application Deadline November 29, 2023

ILO Job Vacancy 2023

Description of Duties

  • Perform a range of specialised finance support functions and services for operational and payment-related work of the Office, including initiating and processing financial transactions in the enterprise resource planning (ERP) system and verifying that information and supporting documentation is in compliance with financial rules and regulations, policies, procedures and applicable standards.
  • Monitor expenditure and budget allocations, updating information on project accounts and informing supervisor when funds need to be replenished.
  • Maintain and update project spreadsheets and databases for internal expenditure control purposes. Prepare inputs, run reports, and extract and compile financial data and present information on the status of financial resources of the project to support analysis, budget revisions, and reporting needs.
  • Respond to requests for general information and routine queries on status of payments and other budgetary issues.
  • Review and request additional information on the financial reports of project implementing partners, ensuring compliance with ILO rules, before submitting to the Finance Unit.
  • Classify and assign budget codes, verify and process claims for payment, and check payment vouchers, prices and claims invoices.
  • Undertake and complete a range of administrative and operational support services. Contribute to the smooth and efficient functioning of the work project team by evaluating requirements, organizing and carrying out work assignments accordingly and proposing improvements to work processes.

Position in Organization:

  • Grade: G6
  • Vacancy no.: DC/DAR/NO/2023/08
  • Publication date: 14 November 2023
  • Application deadline (midnight Dar es salaam, Tanzania local time): 29 November 2023
  • Job ID: 11418
  • Department: RO-Africa
  • Organization Unit: CO-Dar es Salaam
  • Location: Kampala
  • Contract type: Fixed Term
  • Contract duration: 1 year (12 months) renewable

Qualification:

  • Education –Completion of secondary school education plus formal training in accounting and/or finance and administrative field.
  • Minimum of six years of operational or administrative support work experience, the majority of which in the provision of financial operations support services.
  • Experience of working with an enterprise resource planning (ERP) system, in particular finance modules.
  • Excellent command of English. Working knowledge of an official national language of the duty station.

Competencies

  • Ability to prioritize work assignments, organize own schedule, perform routine work independently, meet deadlines and adapt to changing demands.
  • Proficient in computer software (Microsoft Word, PowerPoint, Excel, Adobe Reader) and ability to use other software packages required by the Office (e.g. IRIS).
  • Ability to obtain services from other work units inside or outside the office for completion of tasks.
  • Thorough knowledge and understanding of complex financial, administrative guidelines and procedures as well as the full range of administrative services within support areas such as HR, Finance and Procurement.
  • Ability to respond to requests and to deal with visitors with tact and diplomacy and; ability to lead a team and manage a heavy workload under time pressure.
  • Ability to search and retrieve information from databases and compile reports.
  • Ability to deal with confidential matters with discretion and demonstrate responsible behaviour with attention to detail.
  • Ability to work in a multicultural environment with gender-sensitive behaviour and attitudes.
  • Proven ability to take ownership of all responsibilities, to act with integrity and transparency by maintaining social, ethical and organisational norms, and to meet all commitments within the prescribed time, cost and quality standards.
  • Ability to work effectively in a team, when under pressure and have excellent interpersonal skills.
  • Strong written/verbal communication skills, including the ability to write accurate financial reports.

How to Apply ILO Finance and Administrative Assistant Jobs 2023

Note: Before you apply, please download (link is given below) the full advertisement and read it carefully.

Then to apply, go to https://jobs.ilo.org/job/Kampala-Finance-and-Administrative-Assistant-G6-DC)/1006037801/

The Closing Date: November 29, 2023.

Only shortlisted candidates will be contacted for interviews.

Particulars Details Link
Job Advertisement Download
Official Website www.ilo.org
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