UNHCR Snr Admin Officer Jobs 2023 – Uganda NGO Jobs. UNHCR Uganda looking for “Snr Admin Officer“. Applicants with a degree in University Degree may apply on or before January 11, 2023.
The United Nations High Commissioner for Refugees (UNHCR) is a UN agency mandated to aid and protect refugees, forcibly displaced communities, and stateless people, and to assist in their voluntary repatriation, local integration or resettlement to a third country. It is headquartered in Geneva, Switzerland, with over 17,300 staff working in 135 countries.
UNHCR Snr Admin Officer Jobs 2023
The UNHCR has published a job vacancy announcement on Dec. 24, 2022 for qualified Uganda’s to fill in the vacant post of Snr Admin Officer to be based in Kampala, Uganda.
| Recruiter | United Nations High Commissioner for Refugees (UNHCR) |
| Position | Snr Admin Officer |
| Location | Kampala, Uganda |
| Country | Uganda |
| Total Vacant Post | N/A |
| Qualification | University Degree |
| Experience Required | Minimum Eight years |
| Application Deadline | January 11, 2023 |
UNHCR Job Vacancy 2023
Duties
- – Ensure the provision of resources (human, material and services) necessary to support the day-to-day activities of the staff in the office.
- – Manage the day-to-day personnel and administrative operations of the Office.
- – Ensure that the working environment is healthy and respectful, and free from hazard or security risks.
- – In coordination with Human Resources and Field Security, undertake periodic reviews to ensure that the Office premises are set up and staff accommodation are managed in line with the organizational policies and any related issues are brought to the attention of DHR.
- – Undertake missions to field locations to review administrative arrangements and make appropriate recommendations as required.
- – Formulate and implement staff safety and security measures, in consultation with the Head of Office and Field Security Officers (FSOs).Ensure MOSS/MORSS compliance in consultation with FSOs.
- – Bring issues to the attention of senior management relating to compliance with UNHCR standards of work-life balance, security (including MOSS/MORSS), health, well-being and living conditions of staff, and resource allocation.
- – Allocate office space.
- – Liaise with Government and other external actors in providing vital supportive services (i.e. processing of visas; tax exemptions, etc.).
- – Attend inter-agency meetings with other UN agencies with specific focus on general administration, staff safety and human resources issues (i.e. common services).
- – In the absence of an HR Officer, prepare recruitment, appointments and administrative formalities concerning local staff
- – Serve in an advisory capacity in counselling staff members.
- – Review and approve the settlement of employee entitlements including DSA, local salaries and the Medical Insurance Plan (MIP).
- – Advise on matters pertaining to administrative and staffing requirements in the Division/Bureau/Office.
- – In cooperation with HR, endorse staffing management strategies, and ensure local compliance with UNHCR¿s workplace standards.
- – Issue and extend contracts for locally recruited staff.
- – Coordinate training and capacity-building activities to staff in administrative related areas.
- – Provide guidance and support on UNHCR¿s internal control framework, financial rules, policies and procedures.
- – Prepare the ABOD for the Office, and monitor the budgetary execution of it.
- – Control and check the monthly accounts and various administrative activities.
- – Ensure that appropriate internal controls are in place.
- – In cooperation with Supply, prepare a procurement plan, initiate and coordinate local procurement for the smooth running of the Office.
- – Manage contracts and relations with suppliers.
- – Recommend local service providers (e.g. building security guards and cleaning companies).
- – Award, issue and terminate (local) contracts and frame agreements in accordance with delegated authorities and UNHCR regulations, rules and procedures.
- – Serve as a member of the Local Contracts Committee (LCC) in accordance with delegated authorities.
- – Participate in the physical verification of UNHCR property plant and equipment.
- – Enforce compliance with UNHCR¿s financial and administrative rules, policies and instructions.
- – Perform other related duties as required.
Position in Organization:
- Full time
- Posted 3 Days Ago
- job requisition id: JR2207966
Qualification:
- 9 years relevant experience with Undergraduate degree; or 8 years relevant experience with Graduate degree; or 7 years relevant experience with Doctorate degree
Field(s) of Education
- Accounting; Public or Business Administration; Economics; or other relevant field.
- (Field(s) of Education marked with an asterisk* are essential)
Certificates and/or Licenses
- UNHCR Management Learning Programme
- (Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience
Essential:
- Minimum 5 years of relevant work experience in an International Organization (United Nations or similar). Good understanding and/or experience of financial and HR modules of a major Enterprise Resource Planning system (such as PeopleSoft, SAP or Oracle). Excellent communication and negotiation skills. Experience of managing people in a multinational/multicultural environments.
Desirable:
- Completion of relevant UNHCR Management learning programme. Experience in procurement in an International Organization. Accounting qualification from an internationally recognized Institute of Accounting.
Functional Skills
- IT-Computer Literacy
- UN-UN/UNHCR Administrative Rules, Regulations and Procedures
- CO-Drafting and Documentation
- MG-Resource Management
- GB-Building Maintenance
- SC-Inventory / Stock management
- DV-Vehicle Management
- (Functional Skills marked with an asterisk* are essential)
Language Requirements
- For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
- For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
- For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
How to Apply UNHCR Snr Admin Officer Jobs 2023
Note: Before you apply, please download (link is given below) the full advertisement and read it carefully.
Then to apply, go to https://unhcr.wd3.myworkdayjobs.com/en-US/External/job/Snr-Admin-Officer_JR2207966
The Closing Date: January 11, 2023.
Only shortlisted candidates will be contacted for interviews.
| Particulars | Details Link |
| Job Advertisement | Download |
| Official Website | www.unhcr.org |
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