World Vision

WVI Sponsorship Correspondence Assistant Jobs 2023 – Uganda NGO Jobs

WVI Sponsorship Correspondence Assistant Jobs 2023 – Uganda NGO Jobs.

WVI Uganda looking for “Sponsorship Correspondence Assistant”.

Applicants with a degree in University Degree may apply on or before May 03, 2023.

World Vision International is an evangelical Christian humanitarian aid, development, and advocacy organization. It prefers to present itself as interdenominational and also employs staff from non-evangelical Christian denominations.

WVI Sponsorship Correspondence Assistant Jobs 2023

The WVI has published a job vacancy announcement on April 27, 2023 for qualified Uganda’s to fill in the vacant post of Sponsorship Correspondence Assistant to be based in Kampala, Uganda.

Recruiter World Vision (WVI)
Position Sponsorship Correspondence Assistant
Location Kampala, Uganda
Country Uganda
Total Vacant Post N/A
Qualification University Degree
Experience Required Minimum One years
Application Deadline May 03, 2023

WVI Job Vacancy 2023

Key Outputs/Responsibilities

Effective Management of Correspondences/SOIs/Key Performance Indicators

  • Receive from Posta Uganda, Sort and Process all incoming sponsor Correspondences, including Staff Mails on a daily basis.
  • Process and Dispatch to the respective Aps/Clusters all processed Sponsor Mails/E-letters within 5 Working days as per WV Uganda Office Service Level Agreement. (SLA).
  • Periodically share analyzed AP Horizon open and Closed Correspondence reports with CSSO/SOO to track Compliance to Partnership SOI standards.
  • Conduct reconciliation with AP on correspondence performance status, what is pending and what has been closed and delivered for Postage to National Office, includes engagements with CSSO/ SOOs to ensure closure and maintain the Sponsor Letters, E Letters, Parcels, Cards/ Letters within the Partnership Standards.
  • Monitor and ensure all incoming sponsor letters, cards, Parcels and E letters are sorted, processed and entered in Horizon SSUI Database.
  • Receive correspondences replies from the field and reconcile child IDs with detailed closed correspondence Horizon reports
  • Correspondence Accountability.
  • Ensure Accountability of all Children’s gift items by the Regions by recording and submitting Money Orders and cheques enclosed in Parcels while processing to Community Engagement and Sponsorship Coordinator (CSOC/GNs Analyst).
  • Monitor, track and work with the GN Coordinator and CSSO to ensure all Monies for RCs received through the correspondence is received in the AP and acknowledge through the child’s reply
  • Keep documentation of all Processed Parcels well referenced and also damaged sponsor mails/parcels for reference and return to sender mail.
  • Continuously Keep the Correspondence Room under lock and Key and ensure it’s inaccessible to Non Sponsorship Staff.
  • Monitor and track compliance with Sponsorship standards on sponsor mails to ensure that every sent mail is responded to and the reply sent back to the sponsors
  • Accounting tracking and recording of all cards received in the correspondences unit.
  • Receive, batch and enter into Horizon database all received GN’s.
  • Enter all coded correspondences in the Horizon system.
  • Reconcile and follow up on all unfulfilled GN slips while tracking the progress of all system open GN’s
  • Child Protection & Security
  • Expeditiously carry out child protection quality checks for all correspondences to ensure that correspondence materials and contents do not negatively affect the holistic growth and development of children.
  • Ensure the security of Sponsor addresses during mail processing activities, burning/disposal of all unwanted contents Removal of sponsor addresses form parcels and incoming mails before dispatch.
  • Remove inappropriate correspondences materials and information that can affect the holistic growth and development of children
  • Scanning through all parcels and letters before they are sent to the field offices for child protection issues
  • Correspondence Quality Assurance.
  • Work closely with Clusters & APs to ensure quality of child communications (Childs Replies/ILs/GNs etc.) i.e. periodically proof read and Sample out BEST Child Letters, Upload through Horizon RMT/ Share file to Global Centre/Support Office.
  • Monthly Engagement with assigned APs to share sample copies for responses to correspondences for quality review
  • Monthly review of submitted sampled copies for quality review and share the feedback actions with the field teams
  • Follow-up engagement with assigned APs to ensure all gaps identified in their correspondences are addressed or plans are in place to address issues of quality

Position in Organization:

  • Full time
  • Posted Yesterday
  • job requisition id: R15612
  • Location: Kampala

Qualification:

  • A Bachelor’s degree in Arts and Humanities or related field from a recognized university.
  • Qualifications in networking, information systems, and databases will be an added advantage.
  • Critical thinking/questioning, self-drive and innovative
  • Proven IT knowledge, skill and experience in database management.
  • Must be a team player and team builder.
  • Must be a committed Christian.
  • Ability and willingness to work for longer hours, when the situation so demands.
  • Excellent interpersonal and communication skills.
  • Ability to work under minimum supervision

How to Apply WVI Sponsorship Correspondence Assistant Jobs 2023

Note: Before you apply, please download (link is given below) the full advertisement and read it carefully.

Then to apply, go to https://worldvision.wd1.myworkdayjobs.com/en-US/WorldVisionInternational/job/Sponsorship-Correspondence-Assistant_R15612-1?locationCountry=db69e6f2446c11de98360015c5e6daf6

The Closing Date: May 03, 2023.

Only shortlisted candidates will be contacted for interviews.

Particulars Details Link
Job Advertisement Download
Official Website www.wvi.org
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