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IRC Program Administrative Assistant Jobs 2023 – Uganda NGO Jobs

IRC Program Administrative Assistant Jobs 2023 – Uganda NGO Jobs.

IRC Uganda looking for “Program Administrative Assistant”.

Applicants with a degree in University Degree may apply on or before May 11, 2023.

The International Rescue Committee (IRC) is a global humanitarian aid, relief, and development nongovernmental organization. Founded in 1933 as the International Relief Association, at the request of Albert Einstein, and changing its name in 1942 after amalgamating with the similar Emergency Rescue Committee, the IRC provides emergency aid and long-term assistance to refugees and those displaced by war, persecution, or natural disaster.

IRC Program Administrative Assistant Jobs 2023

The IRC has published a job vacancy announcement on April 28, 2023 for qualified Uganda’s to fill in the vacant post of Program Administrative Assistant to be based in Kampala, Uganda.

Recruiter International Rescue Committee (IRC)
Position Program Administrative Assistant
Location Kampala, Uganda
Country Uganda
Total Vacant Post N/A
Qualification University Degree
Experience Required Minimum Three years
Application Deadline May 11, 2023

IRC Job Vacancy 2023

Key Roles and Responsibilities

  • Sit at the reception and manage calls, welcome visitors, attend to the telephone and answer or refer any inquiries. Closely monitor the usage of the computers in the ICT lab, ensure clients are adhering to the set rules and regulations for the lab.
  • Receive, sort, sign for packages and distribute items, internal communications, and correspondence within the center and to appropriate persons/ staff in RE: BUILD.
  • With support from the community-based facilitator (CBFs), receive and register clients interested in receiving Rebuild services at the livelihood resource center, support in conducting information sessions when required, track and conduct referrals.
  • Keep track of the inventory for all assets, consumable, and training materials at the livelihood Resource center, track payment of office utilities (water, power, Yaka tracker. Maintain and track the usage of office utilities and provide a monthly report.
  • Support dissemination of project specific communication materials such as policies, templates, newsletters flyers among others.
  • Liaises with Supply Chain to prepare procurement, prepare item forecast requisitions and share monthly updates of the LRC expenditures. Track payment of tenancy agreement.
  • Liaises with different workstream holders, assists in the preparation and tracking of purchase requests in BvA, payment requests and claims for program activities.
  • Support in arranging project team appointments with clients and facilitate follow-up on deadlines.
  • Support administrative arrangements for project events, meetings, workshops among others, and be security conscious of the LRC premises and staff.
  • Provide weekly site updates of what could have transpired in the week at the LRC, including preparation and distribution of minutes of meetings, summary notes and other documentation as required.
  • Assists in the orientation of new staff, interns, visitors, and consultants by providing them with the necessary support, show them around the premises, guide on the sitting arrangement, provide documents and materials for orientation.
  • Work with other Program staff to coordinate work activities, meet deadlines, and provide support where needed.
  • Alert direct supervisor immediately of any problems with the office premises and follow-up on these issue as required.
  • Maintain and track the usage of office utilities and provide a monthly report.
  • Track and monitor office supplies, including toiletries, ensure availability at any time. Monitor staff tea and water is available at the office all time and ensure the entire premises is kept tidy.
  • Perform other duties as specified by the supervisor and in accordance with instructions from team members.

Position in Organization:

  • Requisition ID: req41567
  • Job Title: Program Administrative Assistant
  • Sector: Economic Recovery & Livelihood
  • Employment Category: Regular
  • Employment Type: Full-Time
  • Open to Expatriates: No
  • Location: Kampala, Uganda

Qualification:

  • Bachelor’s degree in administration and office Management, Public Administration, social science, Business Administration, or related field required.
  • 2-3 years of clerical, secretarial, or office experience.
  • Proficient computer skills, including Microsoft Office.
  • Strong verbal and written communication skills.
  • Comfortable with routinely shifting demands.
  • Professional fluency in written and spoken English, Kiswahili, French or Arabic
  • Highly motivated, possesses a strong sense of integrity and a positive attitude towards work.

How to Apply IRC Program Administrative Assistant Jobs 2023

Note: Before you apply, please download (link is given below) the full advertisement and read it carefully.

Then to apply, go to https://rescue.csod.com/ux/ats/careersite/1/home/requisition/41567?c=rescue

The Closing Date: May 11, 2023.

Only shortlisted candidates will be contacted for interviews.

Particulars Details Link
Job Advertisement Download
Official Website www.rescue.org
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