FAO Office Assistant Jobs 2024 – South Africa NGO Jobs.
FAO South Africa looking for “Office Assistant”.
Applicants with a Secondary School Education may apply on or before 14th February 2024.
The Food and Agriculture Organization of the United Nations is a specialized agency of the United Nations that leads international efforts to defeat hunger and improve nutrition and food security. Its Latin motto, fiat panis, translates to “let there be bread”. It was founded in October 1945.
FAO Office Assistant Jobs 2024
The FAO has published a job vacancy announcement on 01st February 2024 for qualified South Africa’s to fill in the vacant post of Office Assistant to be based in Pretoria, South Africa.
| Recruiter | Food and Agriculture Organization (FAO) |
| Position | Office Assistant |
| Location | Pretoria, South Africa |
| Country | South Africa |
| Total Vacant Post | N/A |
| Qualification | Secondary School Education |
| Experience Required | Minimum 04 years |
| Application Deadline | 14th February 2024 |
Key Functions/Results
- Screen requests for appointments with supervisor; maintain supervisor’s calendar; confirm mutually convenient schedules and arrange appointments; receive visitors; place and screen telephone calls; respond to queries and correspondence, often of a sensitive, confidential or technical nature;
- Coordinate office support services for meetings, trainings, seminars, committees, and special projects and events; attend meetings, prepare minutes, monitor follow-up activities; make arrangements for formal editing, translation, etc., of documents and publications;
- Review, record, distribute and process incoming mail and correspondence; follow-up on pending actions; prepare draft responses to a wide range of correspondence and other communications, often requiring knowledge of technical terminologies and/or detailed office procedures; carry out quality control functions for outgoing documents; proofread texts for adherence to format, grammar, punctuation and style;
- Perform a variety of administrative duties, e.g. contract extensions and requests for temporary staff, leave and attendance recording, budget preparation and follow-up; coordinate with other units to ensure smooth running and expedition of work within the unit;
- Research, compile, and organize background information and reference materials from various sources for reports, briefs and speeches; generate a variety of statistical and other reports from various databases;
- Coordinate the work of other office support staff, establish priorities and ensure equitable distribution of work; train new staff to relevant administrative procedures and practices and provide general assistance as required;
- Create and maintain the work unit’s filing and reference systems; review the efficiency of office procedures and make recommendations for improvements; update office websites;
- Perform other duties as required.
Eligibility Criteria
- Education: Secondary School Education
- Experience: Four years of relevant experience in office/ management support work
- Languages: Working knowledge (proficient – level C) of English.
- IT Skills: Very good knowledge of the MS Office applications, Internet and office technology equipment.
Other Details
- Job Schedule: Full time
- Selection Process: Interview
- Salary: Negotiable
- Application Process: Online
How to Apply FAO Office Assistant Jobs 2024
Note: Before you apply, please download (link is given below) the full advertisement and read it carefully.
Then to apply, go to https://jobs.fao.org/career………
The Closing Date: 14th February 2024
Only shortlisted candidates will be contacted for interviews.
| Particulars | Details Link |
| Job Advertisement | Download |
| Official Website | www.fao.org |
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