IWMI Administrative Assistant Jobs 2023 – South Africa NGO Jobs. IWMI South Africa looking for “Administrative Assistant“. Applicants with a Bachelor’s Degree may apply on or before 23rd February 2023.
IWMI’s forward looking strategy for 2019-2023 responds directly to the demand for innovative, scientifically tested water management solutions for sustainable development. With offices in 13 countries and a global network of scientist operating in more than 30 countries, our research at field to basin and regional scales our strategy focuses on science for a transformative agenda.
IWMI Administrative Assistant Jobs 2023
The IWMI has published a job vacancy announcement on 08th February 2023 for qualified South Africa’s to fill in the vacant post of Administrative Assistant to be based in Pretoria, South Africa.
| Recruiter | International Water Management Institute (IWMI) |
| Position | Administrative Assistant |
| Location | Pretoria, South Africa |
| Country | South Africa |
| Total Vacant Post | N/A |
| Qualification | Bachelor’s Degree |
| Application Deadline | 23rd February 2023 |
Duties and Responsibilities
- Provide administrative support to the IWMI South Africa office.
- Arranges travel according to IWMI policy including visas, accommodation, and preparing itineraries as well as administrative support in following up and submitting claims to the finance team for processing.
- Assists in establishing and running workshops, preparing invitations, and preparing certificates and arranging logistics for participants.
- Assist in the preparation of all documentation, procurement of items/services for meetings, seminars and workshops.
- Manage reception and switchboard for the IWMI South Africa office and provide general support to visitors.
- Manage the Country Representative diary by setting up meetings, confirming meetings and ensuring all logistical arrangements are done timely and efficiently.
- Manage a contact database for the IWMI South Africa office, including service providers, partners etc.
- Maintain office supplies by checking inventory and order items
- Provides administration support for carbon footprint, sustainability data collection for the IWMI South Africa office.
- Respond to questions and requests for information in a professional and efficient manner.
- Manage the processing of consultant/intern contracts, including organizing of invoicing and payments, to ensure the process runs smoothly.
- Provides administrative support in the compilation of documentation required for and uploading/sending of Agreements, MoUs, Consultancy/Intern requests through the IWMI internal systems.
- Provides supportin the recruitment of consultants/interns and in the preparation of documentation for short-listing and processing of contract variations.
Eligibility Criteria
Minimum Educational Qualifications and Experience:
Essential:
- Advanced computer literacy (Word, Excel, Outlook, and PowerPoint)
Desirable:
- A recognized administrative qualification would be useful but is not essential.
Knowledge, Skills and Abilities:
Essential:
- Fluent English, with excellent written and oral communications skills
- Excellent communication, organizational and effective planning skills
- Demonstrated ability to prioritize and independently co-ordinate workload to comply with deadlines
- Ability to keep calm under pressure and be flexible
- Able to anticipate needs/issues, drawing on a high degree of initiative and judgement in reliably executing or coordinating a range of tasks independently
- Proven experience in working at a senior administrative level within a multi-disciplined and multi-cultural organization
Desirable:
- Excellent interpersonal skills; including tact and diplomacy
- Relevant experience in a similar role with proven skills to draft business correspondence and documents, summarize information in written narratives.
Other Details
- Job Schedule: Full time
- Selection Process: Interview
- Salary: Negotiable
- Application Process: Online
How to Apply IWMI Administrative Assistant Jobs 2023
Note: Before you apply, please download (link is given below) the full advertisement and read it carefully.
Then to apply, go to https://apply.workable.com/international………
The Closing Date: 23rd February 2023
Only shortlisted candidates will be contacted for interviews.
| Particulars | Details Link |
| Job Advertisement | Download |
| Official Website | www.iwmi.cgiar.org |
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