ILRI Administrative and finance Assistant Jobs 2022 – Kenya NGO Jobs. ILRI Kenya looking for “Administrative and finance Assistant”. Applicants with a Diploma in relevant field may apply on or before 20 November 2022.
The International Livestock Research Institute (ILRI) works for better lives through livestock in developing countries. ILRI is co-hosted by Kenya and Ethiopia, has 14 offices across Asia and Africa, employs some 700 staff and has an annual operating budget of about USD80 million.
ILRI Administrative and finance Assistant Jobs 2022
The ILRI has published a job vacancy announcement on 09 November 2022 for qualified Kenya’s to fill in the vacant post of Administrative and finance Assistant to be based in Nairobi, Kenya.
| Recruiter | International Livestock Research Institute (ILRI) |
| Position | Administrative and finance Assistant (cashier) |
| Location | Nairobi, Kenya |
| Country | Kenya |
| Total Vacant Post | N/A |
| Qualification | Diploma in relevant field |
| Experience Required | At least two (2) years |
| Application Deadline | 20 November 2022 |
ILRI Job Vacancy 2022
Job Purpose: The International Livestock Research Institute (ILRI) seeks to recruit an Administrative and finance Assistant (cashier) to Provide overall day to day secretarial and administrative support to the Officer – Administrative Coordination and to all unit employees. S/he will be responsible for the daily activities needed to run the IRRI cash offices. Process all cash transactions accurately and efficiently in accordance with established policies and procedures
Key Responsibilities:
- Manage filing and distributing all incoming and outgoing mail/faxes/letters/documents.
- Receive incoming mail and invoices and direct them to the appropriate services.
- Manage hotel reservations for visitors or staff as needed
- Assist with visitors travel arrangements and bookings for flights, accommodation and local transport as requested
- Tag assets and make reconciliation
- Photocopy and scan documents
- Manage meetings and appointments for the regional office and write minutes of the meetings as required
- Keep track of basic office supplies by maintaining inventory and assist to order new/additional basic office supplies as needed.
- Coordinate and facilitate requests related to IT, work orders, meetings, visit requests and materials for publications
- Assist in the application and processing of import and export permits for research and other materials.
- Assist in requesting for quotations for supplies and services and preparing bid analyses as required
- Assist in onboarding new IRRI Kenya staff
- Maintain office petty cash
- Process cash advance requests
- Keep a cash register, and record all cash in and check outs and the final balance at all times.
- Process staff cash advances
- Report discrepancies found within the accounts to his/her supervisor
- Make the cash reconciliation at the end of each day and produce the report at the end of the month.
- Preparation of Cash reconciliation reports
- Maintain staff Advance register
- Ensure Compliance with expenditure commitment procedures
Qualification & Experience:
- Diploma in relevant field with two years’ experience
- knowledge of MS Office (Word, Excel, PowerPoint)
- Good oral and written communication skills, communicates status of work regularly and in a timely manner
- Must be scrupulously honest and always foster an atmosphere of trust and integrity.
- Ability to perform fast, efficient and maintain discretion and confidentiality
- Have basic knowledge of accounting
- Good interpersonal skills and Good organizational skills
Other Details
- Contract Type: Full Time
- Selection Process: Interview
- Salary: negotiable
- Application Process: Online
How to Apply ILRI Administrative and finance Assistant Jobs 2022
Note: Before you apply, please download (link is given below) the full advertisement and read it carefully.
Then to apply, go to this link Click Here
The Closing Date: 20 November 2022
Only shortlisted candidates will be contacted for interviews.
| Particulars | Details Link |
| Job Advertisement | Download |
| Official Website | www.ilri.org |
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