IUCN Front Office and Administration Assistant Jobs 2022 – Kenya NGO Jobs. IUCN Kenya looking for “Front Office and Administration Assistant”. Applicants with a Diploma in Business Administration may apply on or before 10 October 2022.
The International Union for Conservation of Nature is an international organization working in the field of nature conservation and sustainable use of natural resources. It is involved in data gathering and analysis, research, field projects, advocacy, and education.
Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of our more than 1,400 Member organisations and 15,000 experts. This diversity and expertise makes IUCN the global authority on the status of the natural world and the measures needed to safeguard it.
IUCN Front Office and Administration Assistant Jobs 2022
The IUCN has published a job vacancy announcement on 27 September 2022 for qualified Kenya’s to fill in the vacant post of Front Office and Administration Assistant to be based in Nairobi, Kenya.
| Recruiter | International Union for Conservation of Nature (IUCN) |
| Position | Front Office and Administration Assistant |
| Location | Nairobi, Kenya |
| Country | Kenya |
| Total Vacant Post | N/A |
| Qualification | Diploma in Business Administration |
| Experience Required | A minimum of 3 years |
| Application Deadline | 10 October 2022 |
IUCN Job Vacancy 2022
Job Purpose: The Front Office and Administration Assistant will ensure there is smooth, efficient and effective front office management as well as serve every single individual in the organization (i.e. receiving & passing calls/messages, distribution of mails). This position also provides administrative and logistical support to all departments and personnel in the organization. The position will coordinate and maintain a smooth flow of information within the Secretariat as follows:
Major Responsibilities:
- Switchboard management – handling and screening of all incoming calls and routing them to their proper recipients. Callers should be treated with courtesy and should not be kept on the line unnecessarily.
- As the 1st IUCN contact person both on phone and reception, receive IUCN visitors and politely advise them accordingly.
- Mail management- handling and distribution of incoming and outgoing mail (from/to the post office, hand deliveries to the office and with assigned couriers provide services to and from office for all staff in respect of local and international mail services.
- Front office equipment & stationery – ensure that the front office equipment (printers, photocopiers and scanners) are always in good working condition and loaded with paper.
- Front Office tidiness – maintain the reception area in a neat and organized manner, and ensure display of current IUCN publications at the front office desk.
- General management support to Administration, HR and Finance Department.
- Typing and formatting of miscellaneous jobs e.g. various accounts forms, duty/tax free forms and other documents whenever requested.
- Documents management – filling documents at the central filing, retrieving and archiving of correspondences.
- Receiving incoming invoices – ensure that all incoming invoices, delivery notes are received, recorded and forwarded to finance department for final payment.
- Processing VAT exemption forms – ensure that all invoices attracting VAT amounts are duly processed in a timely manner and the same disseminated to Suppliers in good time.
- Rapporteur staff meetings- take record of fortnightly staff meetings and circulate minutes within the 1st week of the meeting.
- Specific Administrative Support – In liaison with the line manager, assist administration and programme staff by providing specific administrative support e.g. making calls, scanning documents, photocopying, organizing meetings and events, making appointments, arranging travel, visa, airport transfers and distributions of documents.
- Support daily management of the Wasaa Campus on security and general maintenance
Qualification:
- Diploma in Business Administration from recognized institution
- A Degree in Business Administration will be an added advantage.
- High proficiency in Microsoft Office applications (Word, Excel, PowerPoint etc) and Internet Use
Experience:
- A minimum of 3 years’ experience in office management preferably in an International Organization or NGO environment.
Other Details
- Contract Type: Full Time
- Selection Process: Interview
- Language Proficiency: A high level of proficiency in oral and written communication in English and Kiswahili is required.
- Salary: negotiable
- Application Process: Online
How to Apply IUCN Front Office and Administration Assistant Jobs 2022
Note: Before you apply, please download (link is given below) the full advertisement and read it carefully.
Then to apply, go to this link Click Here
The Closing Date: 10 October 2022
Only shortlisted candidates will be contacted for interviews.
| Particulars | Details Link |
| Job Advertisement | Download |
| Official Website | www.iucn.org |
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