UNDP Executive Assistant Jobs 2023

UNDP Executive Assistant Jobs 2023 – South Sudan NGO Jobs.

UNDP South Sudan looking for “Executive Assistant”.

Applicants with a Secondary education may apply on or before 19th November 2023.

The United Nations Development Programme is the global development network of the United Nations. It promotes technical and investment cooperation among nations and advocates for change and connects countries to knowledge, experience and resources to help people build a better life for themselves.

The UNDP has published a job vacancy announcement on 06th November 2023 for qualified South Sudanese to fill in the vacant post of Executive Assistant to be based in Juba, South Sudan.

Recruiter	United Nations Development Programme (UNDP)
Position	Executive Assistant
Location	Juba, South Sudan
Country	South Sudan
Total Vacant Post	N/A
Qualification	Secondary education
Experience Required	Minimum 05 years
Application Deadline	19th November 2023

Duties and Responsibilities

Ensures effective and efficient functioning of the RR (Ops & Prog) office focusing on achievement of the following results:

Maintenance of the supervisor’s calendar, contacts with high-ranking visitors, arrangement of appointments and meetings, acting as an interpreter when required and/or taking minutes.
Maintenance of protocol procedures.
Preparation of high-quality briefing materials for supervisor for appointments, meetings, missions.
Preparation of informal translations.
Management of RR (Ops & Prog) missions and representation schedule.
Maintenance of rosters of high-level partners, telephone lists.
Preparation of correspondence, directives, comments on behalf of RR for his/her signature and making follow-up when required.
Use of automated office management systems for effective functioning of the RR office.

Ensures provision of effective communications support to the office focusing on achievement of the following results:

Maintenance of the filing system ensuring safekeeping of confidential materials. Use of automated filing system.
Coordination of the information flow in the office, follow up on circulation files.
Facilitation of information sharing between UNCT and the UN Coordination Unit.
Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports to RR (Ops & Prog).
Screening of all incoming calls and correspondence.
Presentation of proposals to eliminate communication bottlenecks in the office and streamline office procedures between the supervisor’s office and subordinate division.

Ensures facilitation of knowledge building and management focusing on achievement of the following results:

Sound contributions to knowledge networks and communities of practice.
Organization of specialized trainings for secretaries.
Organization of trainings to UN staff on coordination, administration, and protocol issues.

Facilitation of knowledge building and knowledge sharing

Participation in the training for the operations/projects staff on administration.
Knowledge building and sharing and sound contributions to UNDP knowledge networks and communities of practice.

Eligibility Criteria

Education:

Secondary education with at least 5 years of experience in travel services, organization of events, administrative services, or finance
A bachelor’s degree in administration, Hospitality, Tourism Management, or related field with at least 2 years of relevant experience will be given due consideration.

Experience:

Minimum of 5 years of relevant experience with Secondary education (or 2 years with bachelor’s degree) in travel services, organization of events, administrative services, or finance.
Administration and travel systems and applications experience.
Experience in organizing high level international events is an asset.
Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and experience in handling of web-based management systems.
Fluency in written and spoken English.
Proficiency in other UN languages is an asset.
Experience with UNDP policies, procedures, and practices particularly in relation to project management
Working experience in an international organization is an advantage.

Other Details

Job Identification: 14563
Vacancy Type: Fixed Term
Job Schedule: Full time
Selection Process: Interview
Salary: Negotiable
Application Process: Online

How to Apply UNDP Executive Assistant Jobs 2023

Note: Before you apply, please download (link is given below) the full advertisement and read it carefully.

Then to apply, go to https://estm.fa.em2.oraclecloud.com/hcmUI………

The Closing Date: 19th November 2023

Only shortlisted candidates will be contacted for interviews.

Particulars	Details Link
Job Advertisement	Download
Official Website	www.undp.org
Related Jobs	South Sudan NGO Forum Jobs 2023
More NGO Jobs	Latest NGO Job Vacancy