IOM

IOM Operations Associate Jobs 2023 – Uganda NGO Jobs

IOM Operations Associate Jobs 2023 – Uganda NGO Jobs.

IOM Uganda looking for “Operations Associate”.

Applicants with a degree in University Degree may apply on or before August 24, 2023.

The International Organization for Migration is an intergovernmental organization that provides services and advice concerning migration to governments and migrants, including internally displaced persons, refugees, and migrant workers. In September 2016, IOM became a related organization of the United Nations.

IOM Operations Associate Jobs 2023

The IOM has published a job vacancy announcement on August 12, 2023 for qualified Uganda’s to fill in the vacant post of Operations Associate to be based in Kampala, Uganda.

Recruiter International Organization for Migration (IOM)
Position Operations Associate (Movements and Data Processing)
Location Kampala, Uganda
Country Uganda
Total Vacant Post N/A
Qualification University Degree
Experience Required Minimum Four years
Application Deadline August 24, 2023

IOM Job Vacancy 2023

Core Functions / Responsibilities:

  • Oversee up to a total of eight staff members who are undertaking movements and data processing activities, including coordinating, scheduling and booking travel, distributing Advance Booking Notifications (ABNs), and issuing updates on domestic flights, cancellations and departure notifications; or data processing activities, including recording demographic and biographic information in MiMOSA, confirming receipt to third parties, and managing, securing, and accounting for travel documents in accordance with the local standard operating procedures (SOPs). Support staff development processes such as providing training, assigning duties and giving feedback to staff members on their performance on a regular basis to ensure high quality work and the accurate completion of activities.
  • Oversee the organization and completion of all bookings by Movements’ staff members in a timely manner and in accordance with the Handbook of IOM Tariffs (HIT).
  • Ensure compliance with program-specific SOPs for different migrant types and other modes of travel by air, land or sea.
  • Distribute information to internal and external stakeholders.
  • Oversee the creation of movement data files, by ABN, for all individuals in accordance with SOPs. Oversee Movements staff members as they compile and analyze descriptive statistics, using IGATOR to capture costs and prepare travel loan paperwork as specified in SOPs and in accordance with host government’s procedures.
  • Ensure Data Processing staff members are undertaking secure storage of documentation and data in accordance with IOM principles and guidelines, that they are taking all necessary measures to guarantee limited access to physical files, and that they are dispatching travel documents and coordinating exit permits in a timely manner. Ensure the travel bag has all necessary documentation
  • to depart the country.
  • Oversee Data Processing staff members as they process exit permits and travel documents in close coordination with supervisors and other IOM colleagues; this may include direct communication with beneficiaries in relation to requesting them to submit required documentation in accordance with SOPs.
  • Oversee the preparation of Data Processing reports on the receipt of documentation to time of service delivery, as well as regular data mining reports confirming MiMOSA is up-to-date and accurate; advice management on possible issues which need attention and suggest corrective actions. Report specifically to management on any problems encountered like denials of exit permits, the reasons for such denials and possible solutions.
  • Oversee pre-departure counselling on pre-embarkation procedures and special needs during travel (such as meals, medication, wheelchairs and medical conditions) as needed and identity and document verification prior to the distribution of travel documentation to departing individuals. Identify beneficiary vulnerabilities and coordinate appropriate action to ensure they are addressed, including overseeing the coordination of escorts.

Position in Organization:

  • Position Title: Operations Associate (Movements and Data Processing)
  • Reference No: VN/UG/024/2023
  • Duty Station: Kampala, Uganda
  • Classification: General Service –G6
  • Type of Appointment: Fixed term, one year with possibility of extension
  • Estimated Start Date: As soon as possible
  • Closing Date: 24th August 2023

Qualification:

  • Completed Bachelor’s degree from an accredited academic institution with four years of relevant work experience;
  • Secondary (High School) education with six years of work experience;

Experience

  • Prior Movement Operations, transportation-related and/or management experience a strong advantage.

Skills

  • Strong computer skills – Word, Excel and Internet; experience with Movement Operations-related databases and systems (including iGATOR, MiMOSA, SAR and Amadeus) is a distinct advantage.

Languages

  • For this position, fluency in English is required (oral and written).
  • Working knowledge of French and/or Spanish is an advantage.

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values

  • Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
  • Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
  • Courage: Demonstrates willingness to take a stand on issues of importance.
  • Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

How to Apply IOM Operations Associate Jobs 2023

For an application to be considered valid, IOM will only accept applications which should include a cover letter (not more than one page) and résumé highlighting the required education and experience.

Interested applicants may send their applications to hruganda@iom.int no later than 24th August 2023 Reference Number and Position Title (VN/UG/024/2023 – Operations Associate (Movements and Data Processing) G-6 Kampala, Uganda) should be specified in the SUBJECT field.

Required: After sending your application through hruganda@iom.int. YOU ARE REQUIRED to fill in the recruitment Questionnaire using the link: – Pre-Screening Form.

Applications from qualified female candidates are especially encouraged.

Only short-listed candidates will be invited for an interview.

Posting period: From 11th August 2023-24th August 2023

Particulars Details Link
Job Advertisement Download
Official Website www.iom.int
Related Jobs Uganda NGO Forum Jobs 2023
More NGO Jobs Latest NGO Job Vacancy

View More Jobs