FAO Admin and Finance Assistant Jobs 2023 – Zambia NGO Jobs

FAO Admin and Finance Assistant Jobs 2023 – Zambia NGO Jobs.

FAO Zambia looking for “Admin and Finance Assistant”.

Applicants with a University Degree may apply on or before October 24, 2023.

The Food and Agriculture Organization of the United Nations is a specialized agency of the United Nations that leads international efforts to defeat hunger and improve nutrition and food security. Its Latin motto, fiat panis, translates to “let there be bread”. It was founded in October 1945.

FAO Admin and Finance Assistant Jobs 2023

The FAO has published a job vacancy announcement on October 19, 2023 for qualified Zambia’s to fill in the vacant post of Admin and Finance Assistant to be based in Lusaka, Zambia.

FAO Job Vacancy 2023

Tasks and Responsibilities:

The incumbent will be responsible for the day-to-day operations in conformity with the relevant rules, procedures and practices of the Organization focusing on the quality of work outputs and meeting of timelines. In particular, the incumbent will perform the following tasks:

• Maintain financial records and monitoring systems for the office; maintain imprest accounts; reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports;
• Manage the Country Office petty cash; monitor project and programme accounts for which responsibility is assigned;
• Analyze data from a wide variety of sources, including FAO’s corporate systems and data bases; verify accuracy of data documents; make necessary calculations;
• Verify availability of funds under all programmes; ensure that operational expenditures are in accordance with approved budgets and that all committing documents are complete and consistent;
• Prepare correspondence of administrative and financial nature; draft correspondence to verify data, answer queries, and obtain additional information on transactions and financial matters, as required;
• Maintain detailed records of budget estimates, obligations and available balances; participate in the consolidation of budget proposals; prepare financial data for budget estimates and financial planning;
• Provide reports on budgetary performance of office and project accounts; report variations from budgets;
• Maintain local inventory records with responsibility for proper recording of assets, their maintenance and safeguard;
• Maintain a filing system of administrative and financial documents;
• Maintain liaison with local banks and financial institutions to keep up-to-date with financial and regulatory information (exchange and interest rates, procedures and rules, maintenance of bank accounts, etc.);
• Research/compile financial data; assist in the preparation/finalization of budget performance reports, carrying out preliminary analysis of variances between budgets and actual expenditures;
• Prepare detailed cost estimates and other data for use in budget analysis and proposals;
• Review payments to vendors for goods and services including calculating and verifying payments for correctness and communicating discrepancies to supervisors;
• Review draft reports, verifying overall accuracy, consistency and uniformity in the presentation; cross-check consistency of figures; drafts/prepares routine correspondence;
• Support the streamlining of procedures and practices, and the administration of personnel and equipment;
• Performs other duties as required for the smooth operations of the office.

Position in Organization:

• Positing Title: Admin and Finance Assistant
• Job Posting: 10/Oct/2023
• Closure Date: 25/Oct/2023, 3:29:00 AM
• Organizational Unit: FRZAM – FAO Representation in Zambia
• Job Type: Non-staff opportunities
• Type of Requisition: NPP (National Project Personnel)
• Grade Level: N/A
• Primary Location: Zambia-Lusaka
• Duration: 12 months with possibility of extension
• Post Number: N/A

Minimum Requirements:

• Candidates should meet the following:
• Minimum a university degree in Agribusiness, Agricultural Economics, Social Sciences, Business Administration, or other fields related to the FAO mandate.
• At least 2 years of relevant experience in field implementation of project activities, project operations and support involving agribusiness and enterprise development promotion.
• Working knowledge of English and possession of relevant computer/word-processing skills.
• National of Zambia.

How to Apply FAO Admin and Finance Assistant Jobs 2023

Note: Before you apply, please download (link is given below) the full advertisement and read it carefully.

https://jobs.fao.org/careersection/fao_external/jobdetail.ftl?job=2303070

The Closing Date: October 24, 2023.

Only shortlisted candidates will be contacted for interviews.

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