IFES

IFES Finance and Administration Officer Jobs 2023 – Zambia NGO Jobs

IFES Finance and Administration Officer Jobs 2023 – Zambia NGO Jobs.

IFES Zambia looking for “Finance and Administration Officer”.

Applicants with a degree in Bachelors Degree may apply on or before 24th May 2023.

IFES advances democracy for a better future. We collaborate with civil society, public institutions and the private sector to build resilient democracies that deliver for everyone. As a global leader in the promotion and protection of democracy, our technical assistance and applied research develops trusted electoral bodies capable of conducting credible elections; effective and accountable governing institutions; civic and political processes in which all people can safely and equally participate; and innovative ways in which technology and data can positively serve elections and democracy. Since 1987, IFES has worked in more than 145 countries, from developing to mature democracies. IFES is a global, nonpartisan organization based in Arlington, Virginia, USA, and registered as a non-profit organization [501(c)(3)] under the United States tax code.

IFES Finance and Administration Officer Jobs 2023

The IFES has published a job vacancy announcement on 9th May 2023 for qualified Zambians to fill in the vacant post of Finance and Administration Officer to be based in Lusaka, Zambia.

Recruiter International Foundation for Election Systems (IFES)
Position Finance and Administration Officer
Location Lusaka, Zambia
Country Zambia
Total Vacant Post N/A
Qualification Bachelors Degree
Experience Required Minimum Five years
Application Deadline 24th May 2023

IFES Job Vacancy 2023

Responsibilities: Under the supervision of the Country Director and in-country Senior Electoral Specialist, the Finance and Administration Officer will:

  • Ensure that the country office complies with Zambia laws, rules, and regulations as well as the IFES’ administrative, financial, and accounting policies in all transactions and processes.
  • Manage and lead the reporting requirements of accounting, logistical and financial operations of the IFES Zambia office, and preparation of relevant documents, budgets, and monthly accounting reports.
  • Manage, in coordination with the Country Director and in-country Senior Electoral Specialist and relevant HQ team, the preparation of local procurement packages and ensure procurements and expenditures are in accordance with USAID and IFES policies and regulations.
  • Process VAT exemptions for all applicable payments
  • Undertake provincial travel with training teams to support the successful delivery of IFES’ training program. As part of this travel, responsibilities will include disbursing per diem to and fuel allowance training participants, engaging with venue management to ensure proper set up of training venue and troubleshooting any problems that may arise.
  • Lead the opening of IFES’ bank account in Zambia.
  • Manage cash flows in petty cash and local bank accounts and ensure adequate cash levels are maintained every month for each project.
  • Collect office bills and make payments for regular office expenditures via credit card, petty cash, or IFES’ payment processing system.
  • Ensure that all deposits and expenses are supported by appropriate documentation as required by IFES policy and donor regulations and are allocated to the appropriate budget category/ chart of accounts.
  • Prepare vouchers in QuickBooks and prepare checks for all project expenditures into QuickBooks accounting system.
  • Prepare monthly financial reports with supporting documentation for all accounts, to be sent to IFES Headquarters as required.
  • Prepare end of month bank reconciliation and processing of monthly payroll including withholding and payment of the necessary taxes to the authorities.
  • Forecast field office monthly operational costs for cash flow management and prepare monthly wire transfer requests when necessary.
  • In coordination with the Country Director and in-country Senior Electoral Specialist, lead the logistic, planning, and administrative preparation of program events.
  • Responsible for the day-to-day management of all suppliers/vendors and managing all contracts/leases.
  • Maintains inventory and keeps records/storage of all office supplies.
  • When applicable, ensures the project’s vehicle logs are retained digitally.

Position in Organization:

  • Job Title: Finance and Administration Officer
  • Location: Lusaka, Zambia
  • Employee Type: Consultant

Qualification & Experience:

  • Bachelor’s degree in accounting, Finance, Business Administration, or related field required; master’s degree preferred.
  • At least five (5) years of relevant experience in administrative and financial management, including overseeing the finance and operations of projects in complex operating environments.

How to Apply IFES Finance and Administration Officer Jobs 2023

Note: Before you apply, please download (link is given below) the full advertisement and read it carefully.

Then to apply, go to https://secure6.saashr.com/ta/6165834.careers?CareersSearch&InFrameset=0&HostedBy=www.ifes.org#486961037

The Closing Date: 24th May 2023.

Only shortlisted candidates will be contacted for interviews.

Particulars Details Link
Job Advertisement Click to View
Official Website www.ifes.org
Related Jobs Zambia NGO Forum Jobs 2023
More NGO Jobs Latest NGO Job Vacancy