UNESCO Project Administrative Assistant Jobs 2023 – Zimbabwe NGO Jobs.
UNESCO Zimbabwe looking for “Project Administrative Assistant”.
Applicants with a degree in Completed secondary may apply on or before July 20, 2023.
The United Nations Educational, Scientific and Cultural Organization (UNESCO) is a specialised agency of the United Nations (UN) aimed at promoting world peace and security through international cooperation in education, the sciences, and culture. It has 193 member states and 11 associate members, as well as partners in the nongovernmental, intergovernmental, and private sector. Headquartered at the World Heritage Centre in Paris, France, UNESCO has 53 regional field offices and 199 national commissions that facilitate its global mandate.
UNESCO Project Administrative Assistant Jobs 2023
The UNESCO has published a job vacancy announcement on June 21, 2023 for qualified Zimbabwe’s to fill in the vacant post of Project Administrative Assistant to be based in Harare, Zimbabwe.
| Recruiter | United Nations Educational Scientific and Cultural Organization (UNESCO) |
| Position | Project Administrative Assistant |
| Location | Harare, Zimbabwe |
| Country | Zimbabwe |
| Total Vacant Post | N/A |
| Qualification | Completed secondary |
| Experience Required | Minimum Three years |
| Application Deadline | July 20, 2023 |
UNESCO Job Vacancy 2023
To support the day-to-day implementation of the project, the Project Administrative Assistant shall perform the following tasks:
Administrative Support
- Provide substantive project support for the implementation and assessment of the Adaptation Fund Project
- Support the preparation of annual work plans and the development of progress reports.
- Coordinate and prepare documents necessary for the launch of procurement processes and draft contact terms of reference.
- Initiate payment requests upon satisfactory completion and/or delivery of goods or services.
- Provide support on all administrative matters concerning the project including travel plans, travel authorization, monitoring of travel budgets, hiring of consultants liaising with appropriate units.
- Provide support to administrative and logistical arrangements for all meetings, workshops, and courses in connection with the Project.
- Support programme staff with preparation of documents that may be needed for meetings, training and conferences ensuring external participants have requisite information and documents.
- Responsible for meeting scheduling for programme staff, identification of locations and venues and keeping a record of all meeting proceedings.
- Assist with drafting out-going correspondence for the programme team.
- Establish and maintain a soft copy (e-filing) and hard copy filing systems to record all paperwork associated with the projects’ financial and administrative actions, for a complete and accurate audit trail.
Position in Organization:
- Post Number: 6ZWSC0006PA
- Grade: G-4
- Parent Sector: Field Office
- Duty Station: Harare
- Job Family: Natural Sciences
- Type of contract: Project Appointment
- Duration of contract: 1 year
- Recruitment open to: Internal and external candidates
- Application Deadline (Midnight Paris Time): 20-JUL-2023
Qualification:
- Completed secondary, technical and/or vocational education.
- At least 3 years of relevant work experience in project/programme implementation, reporting and administration.
Skills & Competencies
- Professional integrity, tact, and diplomacy.
- Excellent planning, organizational and coordination skills.
- Excellent interpersonal and communication skills, including drafting skills.
- Very good analytical and problem-solving skills, ability to deal with complex situations and to provide quality and timely support and services.
- Ability to work efficiently under pressure and deliver under tight deadlines.
- Strong service/client orientation.
- Utmost discretion and ability to maintain confidentiality of data.
- Good sense of judgement.
- Proficient computer skills including Microsoft Office tools (Excel, Word, Powerpoint, Outlook..etc).
Language
- Excellent knowledge (oral and written) of English.
How to Apply UNESCO Project Administrative Assistant Jobs 2023
Note: Before you apply, please download (link is given below) the full advertisement and read it carefully.
Then to apply, go to https://careers.unesco.org/job/Project-Administrative-Assistant/773536902/
The Closing Date: July 20, 2023.
Only shortlisted candidates will be contacted for interviews.
| Particulars | Details Link |
| Job Advertisement | Download |
| Official Website | en.unesco.org |
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