UNECA Mail Assistant Jobs 2023 – Ethiopia NGO Jobs. UNECA Ethiopia looking for “Mail Assistant“. Applicants with a degree in High School Diploma may apply on or before 28th April 2023.
Established by the Economic and Social Council (ECOSOC) of the United Nations (UN) in 1958 as one of the UN’s five regional commissions, ECA’s mandate is to promote the economic and social development of its member States, foster intra-regional integration, and promote international cooperation for Africa’s development. Made up of 54 member States, and playing a dual role as a regional arm of the UN and as a key component of the African institutional landscape, ECA is well positioned to make unique contributions to address the Continent’s development challenges.
UNECA Mail Assistant Jobs 2023
The UNECA has published a job vacancy announcement on 31st March 2023 for qualified Ethiopians to fill in the vacant post of Mail Assistant to be based in Addis Ababa, Ethiopia.
| Recruiter | United Nations Economic Commission for Africa (UNECA) |
| Position | Mail Assistant |
| Location | Addis Ababa, Ethiopia |
| Country | Ethiopia |
| Total Vacant Post | N/A |
| Qualification | High School Diploma |
| Experience Required | Minimum Five years |
| Application Deadline | 28th April 2023 |
UNECA Job Vacancy 2023
Responsibilities: Within limits of delegated authority, the Mail Assistant may be responsible the following duties:
- Pouch dispatch documentation, distribution of interoffice mail, incoming USPS mail, incoming pouch, outgoing mail materials and overnight express services.
- Prepares tags to identify: destinations, dates, airline carrier, and correct pouch numbers, summary of enclosures for each destination.
- Estimates number of pouches. Prepares daily pouch log reflecting the number of pouches, weights, etc. for scheduled airlines destinations and airlines.
- Tracks the distribution of all mail as well as pouch service.
- Drafts proposals on procedures, and systems of operation.
- Searches for the most efficient routings and schedules based on availability of space, frequency of flights, and pouch schedules.
- Contacts airline and courier representatives, re-mailers, on a daily basis to ensure smooth movement of pouches and mail.
- Assists in the computerization of operations of mail operations, e.g., barcodes, etc.
- Prepares airway bills and related documents for courier pouches and special pouch shipments.
- Prepares computerized records on the details of outgoing material, e.g., sender, addressee, and destination for financial and statistical purposes.
- Compiles, computes and prepares statistics on work carried out by office.
- Revises outgoing pouch worksheets when routing is changed; advises departments involved; drafts letters of instructions to users.
- Makes airline reservations for containers for pouch shipments; checks addresses to ensure correct routing; prepares paperwork, checks weight, and seals containers.
- Ensures that all items received through the incoming pouch for intra-shipment, outgoing pouch, and in outgoing mail units, are accurately recorded, official and in compliance with pouch and mail rules, and that respective departments are properly charged.
- Signs for valuable items to be shipped via pouch and outgoing mail unit, identifies and sorts items to be shipped by pouch, by mail or by contracted shippers.
- Checks and verifies invoices for payment.
- Ensures that items for pouching and mailing are properly sorted to meet departure deadlines and provides special handling for items such as medicines, sensitive equipment, film, and other valuable equipment; advises sender of pouching and mailing procedures and best manner of dispatch.
- Ensures timely distribution of urgent mail.
- Delivers by hand, sensitive and urgent letters to embassies, government ministries, UN Agencies and NGOs, etc.
- Ensures timely distribution of conference documents.
- Receives all official, personal and confidential mail and packages, addressed to United Nations Secretary
- General and Deputy Secretary General; codifies, delivers, and maintains accurate records.
- Receives certified mail, registered mail, express mail, mail from permanent missions, courier deliveries, and other personal mail; prepares log sheet and forwards to the appropriate offices.
- Signs the credit memos and summary of enclosures.
- Assists unit supervisor to open and inspect items intended for dispatch to ensure that all are in compliance with pouch and mail regulations.
- Co-ordinates with other supervisors of the units to maintain workflow.
- Assists the registry supervisor in conducting registry needs assessment for all conferences and official functions and advises the supervisor of the requirements of each.
- Organizes courier services to facilitate communication and flow of documents and information amongst dispersed delegates during conferences.
- Oversees the preparation of staff attendance records.
Position in Organization:
- Posting Title: Mail Assistant, G5
- Job Code Title: MAIL ASSISTANT
- Department/Office: Economic Commission for Africa
- Duty Station: ADDIS ABABA
- Posting Period: 30 March 2023 – 28 April 2023
- Job Opening Number: 23-Administration-ECA-200419-R-Addis Ababa (R)
- Staffing Exercise: N/A
Qualification & Experience:
- High school diploma.
- Five years of experience in handling mail, pouch, registry operations or related area is required.
How to Apply UNECA Mail Assistant Jobs 2023
Note: Before you apply, please download (link is given below) the full advertisement and read it carefully.
Then to apply, go to https://careers.un.org/lbw/jobdetail.aspx?id=200419
The Closing Date: 28th April 2023.
Only shortlisted candidates will be contacted for interviews.
| Particulars | Details Link |
| Job Advertisement | Click To View |
| Official Website | www.uneca.org |
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