UNECA Personal Assistant to the Deputy Executive Secretary Programme Jobs 2022 – Ethiopia NGO Jobs. UNECA Ethiopia looking for “Personal Assistant to the Deputy Executive Secretary Programme”. Applicants with a degree in High School Diploma may apply on or before 28th Sept 2022.
Established by the Economic and Social Council (ECOSOC) of the United Nations (UN) in 1958 as one of the UN’s five regional commissions, ECA’s mandate is to promote the economic and social development of its member States, foster intra-regional integration, and promote international cooperation for Africa’s development. Made up of 54 member States, and playing a dual role as a regional arm of the UN and as a key component of the African institutional landscape, ECA is well positioned to make unique contributions to address the Continent’s development challenges.
UNECA Personal Assistant to the Deputy Executive Secretary Programme Jobs 2022
The UNECA has published a job vacancy announcement on 16th Sept 2022 for qualified Ethiopians to fill in the vacant post of Personal Assistant to the Deputy Executive Secretary Programme to be based in Addis Ababa, Ethiopia.
| Recruiter | United Nations Economic Commission for Africa |
| Position | Personal Assistant to the Deputy Executive Secretary Programme |
| Location | Addis Ababa, Ethiopia |
| Country | Ethiopia |
| Total Vacant Post | N/A |
| Qualification | High School Diploma |
| Experience Required | Minimum Ten years |
| Application Deadline | 28th Sept 2022 |
UNECA Job Vacancy 2022
Job Responsibilities:
- Facilitating timely flow of documents/communication/messages to and from the Deputy Executive Secretary;
- Receives all incoming correspondences addressed to the Deputy Executive Secretary’s Office; managing the time of the Deputy Executive Secretary, including establishing/ arranging appointments, maintaining Deputy Executive Secretary’s calendar, receiving and directing visitors, placing and screening calls and answering queries, making contacts with embassies, UN agencies, international institutions, government offices, SROs, etc.;
- Handling and maintaining policy, confidential and general management files, including all correspondences;
- Drawing Deputy Executive Secretary’s attention to important, sensitive and time-bound information. Following up implementation of assignments from the Deputy Executive Secretary to staff;
- Establishing and maintaining a document/ work assignment tracking system including receiving, screening, logging and routing as well as maintaining a system for follow-up and retrieval;
- Maintaining chronological file on all outgoing and incoming correspondences; making travel arrangements for the Deputy Executive Secretary including travel itinerary, booking, logistical requirements, visa, all protocol and other administrative matters;
- Maintaining regular contacts with Deputy Executive Secretary while on missions; when nature of correspondence is urgent and important, bring to the attention of the Deputy Executive Secretary immediately, sometimes calling her from a meeting, while on mission by phone wherever she may be when absent from duty station;
- In her absence, ensure that such correspondence is brought to the attention of responsible officials and take appropriate follow-up action; updating mailing lists and other relevant contacts;
- Checking and clearing for format presentation and accuracy all outgoing correspondences submitted for the Deputy Executive Secretary’s signature;
- Monitoring all out-going calls made by staff in the Office of the Deputy Executive Secretary/ consultants including maintaining proper records and submitting reports to Finance.
- Drafting on the request of the Deputy Executive Secretary routine correspondences like: letters, memos, note verbales etc.;
- Using email for exchange of information, including dispatching all outgoing mails;
- Providing background materials and information and propose solutions to queries from within and outside the Office;
- Assisting in the preparation and servicing of conferences/workshops/meetings by: (i) establishing contact with the invitees; (ii) following-up on the invitation letters; (iii) ensuring preparation and distribution of documents, etc.;
- Participating in the organization and preparation of staff meetings;
- Preparing and updating proposed calendar of conferences, meetings, seminars and workshops of the Deputy Executive Secretary.
Position in Organization:
- Posting Title: Personal Assistant to the Deputy Executive Secretary, Programme, G7 (Temporary Job Opening)
- Job Code Title: SENIOR ADMINISTRATIVE ASSISTANT
- Department/Office: Economic Commission for Africa
- Duty Station: ADDIS ABABA
- Posting Period: 15 September 2022 – 28 September 2022
- Job Opening Number: 22-Administration-ECA-191065-J-Addis Ababa (R)
- Staffing Exercise: N/A
Qualification:
- High school diploma or equivalent is required.
Experience:
- A minimum of 10 years of progressively responsible experience in administrative support services or related functions is required.
- Experience filing and using office equipment is required.
How to Apply UNECA Personal Assistant to the Deputy Executive Secretary Programme Jobs 2022
Note: Before you apply, please download (link is given below) the full advertisement and read it carefully.
Then to apply, go to https://careers.un.org/lbw/jobdetail.aspx?id=191065
The Closing Date: 28th Sept 2022.
Only shortlisted candidates will be contacted for interviews.
| Particulars | Details Link |
| Job Advertisement | Click To View |
| Official Website | www.uneca.org |
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