IFC Senior Office Administrator Jobs 2023 – South Africa NGO Jobs.
IFC South Africa looking for “Senior Office Administrator”.
Applicants with a Bachelor’s Degree may apply on or before 21st September 2023.
The International Finance Corporation is an international financial institution that offers investment, advisory, and asset-management services to encourage private-sector development in less developed countries. The IFC is a member of the World Bank Group and is headquartered in Washington, D.C. in the United States.
IFC Senior Office Administrator Jobs 2023
The IFC has published a job vacancy announcement on 12th September 2023 for qualified South Africa’s to fill in the vacant post of Senior Office Administrator to be based in Johannesburg, South Africa.
| Recruiter | International Finance Corporation (IFC) |
| Position | Senior Office Administrator |
| Location | Johannesburg, South Africa |
| Country | South Africa |
| Total Vacant Post | N/A |
| Qualification | Bachelor’s Degree |
| Experience Required | Minimum 05 years |
| Application Deadline | 21st September 2023 |
Duties and Accountabilities
- Office Building Management: Develop and oversee multiple outsourced Building Management services for the office space occupied by IFC in Johannesburg, to include housekeeping services, coffee/tea service, office landscaping, moving, office supplies, and equipment maintenance. Oversee the timely delivery of goods/services requested through external sources, and notify vendors of non-compliance with agreed upon terms, where necessary.
- Contract Management: Manage the relationships with outsourced facilities related contractors, vendors, and service providers in Johannesburg; following accepted WBG procurement procedures, develop terms and conditions and service level agreements for new contracts. Oversee, from a financial and quality control point of view, all administrative services dedicated specifically to IFC staff in Johannesburg (i.e. meeting room bookings, conference services, food/coffee services, janitorial services, etc.).
- Asset Management: Manage, track, monitor, acquire and dispose of the physical assets of the Johannesburg Country Office (office equipment, vehicles, furniture, etc.). Manage the process of disposing, maintaining, and procuring of office vehicles in accordance with the corporate procurement guidelines.
- Capital Budget: Working closely with RREC/Facilities officer, collect cost estimates for leasehold improvements and major repairs for the IFC property (owned and leased) in Johannesburg, and provide such input to the Regional Budget/Finance Officer and CBAFM in a timely manner to feed into the yearly capital budget request.
- Leases: Working closely with RREC/Facilities officer to manage the lease relationship with the landlord of 4 Fricker Road.
- Environmental Program: Implement and oversee an effective environmentally friendly footprint program in Johannesburg to minimize waste and user impact on the environment. Ensure office staff are sensitized to and informed about footprint initiatives and encourage the development of footprint programs in the offices.
- Art Program: Oversee an art program in Johannesburg that includes purchases or exhibition of local art selected by a committee within the office. To the extent possible, sponsor rotating exhibits for local emerging talent.
- Security Support/Liaison: Assist the CAF Security Advisors to ensure the IFC office security recommendations are adequately budgeted for and implemented.
- Field Office Construction Project Manager Support/Liaison: Support the RREC/Facilities Officer on small to medium projects in Johannesburg.
Eligibility Criteria
- Bachelor’s Degree and relevant experience, in lead roles with front office / corporate services / administrative functions.
- 5-6 years of relevant experience.
- Experience in a multinational company (public or private) is a plus.
- Fluency in English is required.
- Experience with administrative functions including office space, facilities, security, IT equipment, contract management, vendor procurement, etc.
- Advanced skills across the Microsoft Office 365 suite of products including Word, Excel, PowerPoint, and SharePoint Online.
- Supervisory or management experience, including building and leading a small team of direct reports including coaching others and giving feedback.
- Strong interpersonal skills.
- Change management skills, to help embrace change and accelerate adoption.
- Project and Process Management skills, to organize and lead major initiatives and bring rigor to ongoing activities.
- Strong communication skills, both written and oral.
- Strong organizational skills, both personal and helping team members to organize and prioritize.
- Experience working with senior management, especially knowing how to cut through complexity and facilitate needed outcomes such as decisions and guidance.
- Ability to positively influence and persuade.
- Commitment to teamwork, both within the sub team as well as across the Country Department.
- Persistence and resilience in the face of challenges.
- Problem solving skills.
- Knowledge creation and knowledge sharing, ensuring learning from our experiences.
- Familiarity with IFC policies relating to physical office standards is a plus
- Ability to operate in an international arena
- Knowledge of corporate, country, and residential policies and statutes.
Other Details
- Job #: req24198
- Term Duration: 3 years 0 months
- Job Schedule: Full time
- Selection Process: Interview
- Salary: Negotiable
- Application Process: Online
How to Apply IFC Senior Office Administrator Jobs 2023
Note: Before you apply, please download (link is given below) the full advertisement and read it carefully.
Then to apply, go to https://worldbankgroup.csod.com/ats/careersite………
The Closing Date: 21st September 2023
Only shortlisted candidates will be contacted for interviews.
| Particulars | Details Link |
| Job Advertisement | Download |
| Official Website | www.ifc.org |
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