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World Bank Office Assistant Jobs 2023 – South Africa NGO Jobs

World Bank Office Assistant Jobs 2023 – South Africa NGO Jobs. World Bank South Africa looking for “Office Assistant“. Applicants with a High school diploma may apply on or before 12th July 2023.

The World Bank is an international financial institution that provides loans and grants to the governments of low- and middle-income countries for the purpose of pursuing capital projects. It comprises two institutions: the International Bank for Reconstruction and Development (IBRD), and the International Development Association (IDA). The World Bank is a component of the World Bank Group.

NGO Jobs in South Africa 2021: NGO Pulse Vacancies

World Bank Office Assistant Jobs 2023

The World Bank has published a job vacancy announcement on 03rd July 2023 for qualified South Africa’s to fill in the vacant post of Office Assistant to be based in Pretoria, South Africa.

Recruiter World Bank
Position Office Assistant
Location Pretoria, South Africa
Country South Africa
Total Vacant Post N/A
Qualification High school diploma
Experience Required Minimum 01 year
Application Deadline 12th July 2023

Duties and Responsibilities:

  • Provide professional reception and administrative support services to the organization.
  • Handle the reception desk and perform basic office functions such as welcoming visitors, guide and provide appropriate information, sort and distribute incoming mails, answer telephones, assist in maintaining unit files in WBDocs, photocopying, assist with coordination of transport, manage office stationery and, serve as point of contact for receiving pouch and courier by registering incoming mails and follow-on outgoing mails.
  • Work on multiple concurrent tasks with constant interruption with focus and attention to detail.
  • Handle emergency situations in a calm, efficient and prompt manner with discretion and diplomacy.
  • Asset and inventory management support: Undertake in coordination with Facilities and IT colleagues at least one mandatory annual inventory check in compliance with corporate guideline.
  • Handle the physical custody of the office supplies.
  • Liaise with Facilities Assistant service contractors and coordinate the day-to-day maintenance activities of the South Africa Office. The approach will be both pro-active (preventative maintenance and inspection) and problem solving.
  • Provide support in ensuring operation of building equipment by coordinating preventive and curative maintenance requirements – Calling for repairs.
  • Assist in preparing short documents, memos, letters, faxes and electronic applying basic computer skills.
  • Maintain/update regularly a data base of CO Contact list and a CO Directory list, including ministries, UN agencies, hospitals, hotels, embassies etc., and arrange for its distribution at regular intervals.
  • Backs-up other team members in routine office functions, as required and especially WBDocs.
  • Manage the office access system for visitors and meetings.
  • In consultation with the Front Office, provide general Bank information and respond to routine inquiries or complaints from clients and members of the public as directed by management.
  • Manage the board room schedule including scheduling of videoconferences and advise teams on availability of meeting rooms: Coordinate with the Hospitality team in ensuring the office board rooms are prepared ahead of the meeting.

Selection Criteria and Competencies:

  • Possess at least high school diploma, College degree in administration, secretariat, business administration with 1 year of experience, preferably in a similar position or combination of both education and experience.
  • Demonstrate strong interpersonal skills and commitment to work in a team – oriented, in a multi-disciplinary setting within a matrix management and ability to interact professionally at all levels.
  • Proficiency in using advanced functions of computer applications such as Microsoft Office (Word, Outlook, Excel, PowerPoint).
  • Sound organizational skills and ability to prioritize and deliver assignments as required, and ability to work under pressure and to meet tight deadlines.
  • Ability to draft and translate simple correspondence as required.
  • Demonstrated organizational skills – resourcefulness, manage time and confidential information.
  • Ability to pass relevant Bank Group tests as required.
  • Prior experience in a similar office assistant role; experience in a client service function in a multi-cultural environment would be a plus.
  • Good command of English language (verbal and written) with experience in development as advantage.
  • Excellent phone etiquette ensuring calls and messages are routed timely manner to the proper source.
  • Good computer literacy.

Other Details

  • Job #: req23431
  • Sector: Administration/Office Support
  • Grade: GA
  • Term Duration: 3 years 0 months
  • Job Schedule: Full time
  • Selection Process: Interview
  • Salary: Negotiable
  • Application Process: Online

How to Apply World Bank Office Assistant Jobs 2023

Note: Before you apply, please download (link is given below) the full advertisement and read it carefully.

Then to apply, go to https://worldbankgroup.csod.com/ats/careersite………

The Closing Date: 12th July 2023

Only shortlisted candidates will be contacted for interviews.

Particulars Details Link
Job Advertisement Download
Official Website www.worldbank.org
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