Heifer International Procurement and Admin Coordinator Jobs 2023 – Ethiopia NGO Jobs.
Heifer International Ethiopia looking for “Procurement and Admin Coordinator”.
Applicants with a Bachelor’s Degree may apply on or before November 15, 2023.
Heifer International (also known as Heifer Project International) is a global nonprofit working to eradicate poverty and hunger through sustainable, values-based holistic community development. Heifer International distributes animals, along with agricultural and values-based training, to families in need around the world as a means of providing self-sufficiency. Recipients must agree to “pass on the gift” by donating animal offspring, as well as sharing the skills and knowledge of animal husbandry and agricultural training with other impoverished families in the community.
Heifer International Procurement and Admin Coordinator Jobs 2023
The Heifer International has published a job vacancy announcement on November 06, 2023 for qualified Ethiopia’s to fill in the vacant post of Procurement and Admin Coordinator to be based in Addis Ababa, Ethiopia.
| Recruiter | Heifer International |
| Position | Procurement and Admin Coordinator |
| Location | Addis Ababa, Ethiopia |
| Country | Ethiopia |
| Total Vacant Post | N/A |
| Qualification | Bachelor’s Degree |
| Experience Required | Minimum of Five (05) year’s |
| Application Deadline | November 15, 2023 |
Heifer International Job Vacancy 2023
Responsibilities and Deliverables:
Procurement:
- Manage the procurement process, as appropriate per programs’/projects’ requests by researching the market, preparing, and issuing requests for proposals/quotes, purchase Order for the purchase of all goods and services, evaluations, quality and costs negotiations, and administration of awards as per the defined threshold and in accordance with HPI SOPs for Procurement following competitive bidding and evaluation procedures with the procurement committee members.
- Handle all contract related issues, documents and resolve post contract complaints and issues and file incident reports where applicable in a timely manner for review and resolution.
- Act as a liaison with the logistics person to ensure smooth progression of required changes to orders.
- Handle all procurement-related incidents by proactively identifying issues with day-to-day ordering processes and resolve and/or communicate the issues to management in a timely manner, as needed.
- Run the security/background check on vendors according to HPI policies and procedures.
- Frequently audit that goods and services meet the procurement and quality policy on product, availability quality of goods, price; maintain performance records of vendors, and so continuously identify competitive sources for goods and commodities relevant to HPI’ Country Office’s work.
- In consultation with all departments, develop and manage an approved annual procurement plan as well as organize Procurement committee review meetings in a timely manner.
- Ensure the maintenance of accurate procurement documentation, all files on all issued RFPs, POs and contracts, creating administrative systems as required.
- In collaboration with procurement Committee members, maintain an order information electronic system, including appropriate delay codes and milestones and other system-related changes required on price estimates, price quotes and/or purchase orders throughout the procurement process.
- Establish industry competitive prices and become knowledgeable of alternative products and vendors which can fulfill identified needs at a lower cost.
Administration & Logistical Support:
- In consultation with all departments, develop and manage an approved annual procurement plan as well as organize Procurement committee review meetings in a timely manner.
- Ensure the maintenance of accurate procurement documentation, all files on all issued RFPs, POs and contracts, creating administrative systems as required.
- In collaboration with procurement Committee members, maintain an order information electronic system, including appropriate delay codes and milestones and other system-related changes required on price estimates, price quotes and/or purchase orders throughout the procurement process.
- Provide support on various administrative issues to ensure efficient and effective running on day-to-day operations.
- Actively participate in the planning and execution of country office organizational events.
- Ensure maintenance of a robust and updated asset management register.
- Ensure all required utilities are provided timely and there are no service disruptions.
- Ensure that assets of the organization are properly insured.
- Ensure the provision of logistics support to the office when required.
- Develop and maintain an established list of existing and potential qualified Hotels and other vendors who are willing and capable of providing both quality products and a competitive price.
Position in Organization:
- Position Name: Procurement and Admin Coordinator
- Job ID 1116
- Program / Project Support
- Ethiopia, Addis Ababa
Minimum Qualification:
- Bachelor’s degree in Procurement, Supply Chain Management, Business Administration or any other related field, plus Five (5) years of substantial Procurement experience, preferably in a donor funded INGO.
- Qualifications in Purchasing and Supplies Management plus membership to a professionally recognized body is an added advantage.
How to Apply Heifer International Procurement and Admin Coordinator Jobs 2023
Note: Before you apply, please download (link is given below) the full advertisement and read it carefully.
Then to apply, go to https://jobs.jobvite.com/heifer/job/ohgkpfw0?nl=1&fr=false
The Closing Date: 15th November, 2023.
Only shortlisted candidates will be contacted for interviews.
| Particulars | Details Link |
| Job Advertisement | Download |
| Official Website | www.heifer.org |
| Related Jobs | Ethiopia NGO Forum Jobs 2023 |
| More NGO Jobs | Latest NGO Job Vacancy |