IDI Project Administrative Assistant Jobs 2023 – Uganda NGO Jobs.
IDI Uganda looking for “Project Administrative Assistant”.
Applicants with a degree in University Degree may apply on or before August 22, 2023.
The Infectious Diseases Institute (IDI) is a Ugandan not-for-profit organization whose mission is to strengthen health systems in Africa, with strong emphasis on infectious diseases, through research and capacity development. IDI has six operational areas through which it works to achieve its mission: Prevention, Care and Treatment; Training, Research, Laboratory services (including the CAP-certified IDI Core Lab & Translational Lab), Global Health Security and Health System Strengthening.
IDI Project Administrative Assistant Jobs 2023
The IDI has published a job vacancy announcement on August 10, 2023 for qualified Uganda’s to fill in the vacant post of Project Administrative Assistant to be based in Kampala, Uganda.
| Recruiter | Infectious Diseases Institute (IDI) |
| Position | Project Administrative Assistant |
| Location | Kampala, Uganda |
| Country | Uganda |
| Total Vacant Post | N/A |
| Qualification | University Degree |
| Experience Required | Minimum Three years |
| Application Deadline | August 22, 2023 |
IDI Job Vacancy 2023
Key Responsibilities
Administration
- Support day to day activities of the CAMO-Net project.
- Schedule and coordinate all appointments and meetings for CAMO-Net staff and other stakeholders as required.
- Collation of all documents for meetings of the CAMO-Net project.
- Provide logistical support to CAMO-Net project in the implementation of activities in line with approved program work plans.
- Provide support to the project manager in preparing meeting documents
- Maintain the office petty cash.
- Develop and follow up accountabilities for activity funds.
- Provide general administrative and secretarial support to project staff, and to project consultants as appropriate.
- To prepare and submit monthly administrative reports to the project manager.
- To participate and support in planning and drafting of project activity budgets and workplans.
- To manage transport requests; review fuel accountabilities and mileage log sheets; and timely submission of the reviewed accountabilities to fleet management.
- Maintains a tracker of procurement requests, LPOs released and items received.
- To maintain and update the project asset and equipment register.
- Maintains a tracker of office supplies (stationary, office equipment etc.) and records of documents issued & received within the project.
- To support in tracking and storage of key staff (HR) documents – timesheets, leave forms, insurance forms, contracts, overtime forms etc.
Position in Organization:
- No of Positions: 1
- Job Code: PDAX001
- Station: Kampala
- Classification: Full-time
- Reports to: Project Manager
- Posted Date: 2023-08-09
- Closing Date: 2023-08-22 23:59:00
Qualification:
- A Bachelor’s degree in Business Administration, Public Administration or other related fields.
- Minimum of three years’ experience working in Administration in a public, private sector or international NGO environment
- Excellent verbal communication, report writing, organization and management skills
- Excellent interpersonal skills and can work in a team
- Computer literacy with at least MS Office packages and internet
- Proven abilities in project administration, including the prioritization of tasks, setting timelines and record keeping
- Understanding of budget preparation processes
- Outstanding secretarial skills, including advanced abilities in word-processing, spreadsheets, filing, and general computer use; knowledge of MS Excel, Word and other common software programs is essential
- Excellent communication and interpersonal skills; strong writing skills are essential
- Capability to perform difficult typing/word processing duties; knowledge of written communication formats and composition of such communications is crucial
- Ability to work independently and with minimal supervision
How to Apply IDI Project Administrative Assistant Jobs 2023
Note: Before you apply, please download (link is given below) the full advertisement and read it carefully.
Then to apply, go to https://idi.mak.ac.ug/hrms/jobs/selected/305
The Closing Date: August 22, 2023.
Only shortlisted candidates will be contacted for interviews.
| Particulars | Details Link |
| Job Advertisement | Download |
| Official Website | idi.mak.ac.ug |
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