OXFAM

OXFAM Executive Assistant to the Country Director Jobs 2023 – Uganda NGO Jobs

OXFAM Executive Assistant to the Country Director Jobs 2023 – Uganda NGO Jobs.

OXFAM Uganda looking for “Executive Assistant to the Country Director”.

Applicants with a degree in University Degree may apply on or before August 16, 2023.

Oxfam is a British-founded confederation of 21 independent charitable organizations focusing on the alleviation of global poverty, founded in 1942 and led by Oxfam International. Founded at 17 Broad Street, Oxford, as the Oxford Committee for Famine Relief by a group of Quakers, social activists, and Oxford academics in 1942 and registered in accordance with UK law in 1943, the original committee was a group of concerned citizens, including Henry Gillett (a prominent local Quaker), Theodore Richard Milford, Gilbert Murray and his wife Mary, Cecil Jackson-Cole, and Alan Pim.

OXFAM Executive Assistant to the Country Director Jobs 2023

The OXFAM has published a job vacancy announcement on August 03, 2023 for qualified Uganda’s to fill in the vacant post of Executive Assistant to the Country Director to be based in Kampala, Uganda.

Recruiter OXFAM
Position Executive Assistant to the Country Director
Location Kampala, Uganda
Country Uganda
Total Vacant Post N/A
Qualification University Degree
Experience Required Minimum Five years
Application Deadline August 16, 2023

OXFAM Job Vacancy 2023

Key Responsibilities

  • Develop and maintain contacts and external appointments for CD throughout the country and elsewhere, including Oxfam affiliates, government officials, donors, media, academics.
  • Efficiently arrange high level meetings/workshops (Embassies, Authorities, UN, etc.), collate documentation and information to support these meetings, and where required preparing minutes and other relevant reports/documentation in a timely manner.
  • Prepare responses, and reply as appropriate, on behalf of the CD to incoming mail (paper and electronic) ensure appropriate priority is given and action is taken in response.
  • Provides a bridge for smooth communication between the CD and internal units; demonstrating leadership to maintain credibility, trust and support with staff.
  • Works closely and effectively with the CD to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
  • Ensure calendar of institutional reporting, key events, visitors is maintained through coordination with various thematic and unit leads and that managers are aware of the reporting dates as required by the CD
  • Maintain an updated inventory of all government compliance requirements, track and follow up on all the key dates, coordinate with all responsible offices to ensure 100% compliance on behalf of the CD.
  • Maintain an effective filing, archiving and record keeping systems, both paper and electronic.
  • Be a member of Oxfam’s team; participating in appropriate staff meetings, planning sessions and on-going liaising as needed.
  • Establishing a relationship of mutual trust and respect with the Country Director in order to facilitate communication and maximise efficiency.
  • Preparing and finalising the Country Director’s travel and meeting packs as required
  • Providing personal support to the Country Director when required
  • Undertake any other relevant task at the direction of the Line Manager.

Position in Organization:

  • Annual Salary and Benefits – As per Oxfam Novib Policy provisions
  • Internal Job Grade – D1 (National scale)
  • Contract type – Fixed Term
  • Reporting to – Country Director
  • Staff reporting to this post – None
  • Locations – Kampala

Qualification:

  • A Bachelor’s Degree in Law, Recognised degree in relevant field or equivalent qualification
  • Substantial experience (at least five years) of providing an Executive Assistant support in a similar role.
  • Excellent organizational and administration skills, including an ability to effectively prioritize tasks which could be high level and where judgement is key.
  • Ability to liaise with a wide range of people, often at a high level both internally and externally and with credibility, tact and diplomacy, and build strong working relationships.
  • Demonstrable organizational and project management skills and ability to manage multiple projects to deadlines
  • Ability to work in a changing environment involving high pressure at times.
  • Excellent written, verbal, interpersonal and negotiation skills with an ability to adapt style of communication to suit the relevant audience (e.g. sensitivity to certain cultures; drafting high level communications).
  • Ability to manage a combination of time pressure, and a depth of preparation and complexity around scheduling (particularly regarding travel).
  • Recognizing situations of potential brand risk and approaching them with due sensitivity and confidentiality.
  • Good analytical and problem solving skills.
  • Good time management skills.
  • Attention to detail.
  • Computer literate: highly proficient in the use of word processing software (MS Word), presentation software (MS PowerPoint), spreadsheet software (MS Excel), database software (MS Access), email and internet.
  • Fluent spoken and written English.
  • Sensitive and committed to gender equity and diversity.

How to Apply OXFAM Executive Assistant to the Country Director Jobs 2023

Note: Before you apply, please download (link is given below) the full advertisement and read it carefully.

Then to apply, go to https://jobs.oxfamnovib.nl/job/Kampala-%28UGA_KAM%29-Executive-Assistant-to-the-Country-Director/965289801/

The Closing Date: August 16, 2023.

Only shortlisted candidates will be contacted for interviews.

Particulars Details Link
Job Advertisement Download
Official Website www.oxfam.org
Related Jobs Uganda NGO Forum Jobs 2023
More NGO Jobs Latest NGO Job Vacancy

View More Jobs