UNOAU Administrative Assistant Jobs 2023 – Ethiopia NGO Jobs.
UNOAU Ethiopia looking for “Administrative Assistant”.
Applicants with a degree in High School may apply on or before 5th Aug 2023.
The United Nations Office to the African Union (UNOAU) was established on 1 July 2010 by UN General Assembly Resolution 64/288. The Office integrated three existing offices: Department of Political Affairs (DPA) Liaison Office, the Department of Peacekeeping Operations (DPKO) AU Peace Support Team and the Department of Field Support (DFS) Planning Team for Somalia to support the African Union Mission in Somalia (AMISOM), as well as the support component of the United Nations and African Union Mission in Darfur (UNAMID) Joint Support Coordination Mechanism (JCM) office in Addis Ababa.
UNOAU Administrative Assistant Jobs 2023
The UNOAU has published a job vacancy announcement on 10th July 2023 for qualified Ethiopians to fill in the vacant post of Administrative Assistant to be based in Addis Ababa, Ethiopia.
| Recruiter | United Nations Office to the African Union (UNOAU) |
| Position | Administrative Assistant |
| Location | Addis Ababa, Ethiopia |
| Country | Ethiopia |
| Total Vacant Post | N/A |
| Qualification | High School |
| Experience Required | Minimum Seven years |
| Application Deadline | 5th Aug 2023 |
UNOAU Job Vacancy 2023
Responsibilities:
- Assisting in administration of the front office;
- Assists with visualizations and updating information material such as web pages or brochures.
- Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
- Undertakes research on a range of HR related issues and assists in the preparation of notes/reports.
- Managing and maintaining the Director’s calendar and schedule, including: Arranging appointments;
- receiving and directing visitors; placing and screening calls and answering queries; ensuring meeting and review documents are available and printed for review; contacting embassies, UN agencies, international institutions, government offices; and ensuring efficient coordination of the Director’s calendar, with appropriate consultation to prioritize and resolve conflicts and competing demands;
- Conveying directives, reports, status updates and other relevant information to necessary parties, brings sensitive and urgent matters to the HoM’s attention;
- Screening and prioritizing all incoming emails and correspondence;
- Compiling relevant background documents;
- Identifying issues requiring the HOM’s attention and refers others to relevant officers for appropriate
- action and follows up on actions to be taken;
- Handling a wide range of complex and confidential information in terms of incoming emails and responses, research, and other communications;
- Compiling and analyzing data. Producing summaries and conclusions for review by the supervisor.
- Implementing and supporting improvements to administrative procedures and systems to ensure smooth functioning of the office, including filing paper and electronic records;
- Preparing, processing and classifying confidential information;
- Handles a wide range of administrative duties/processes (e.g. leave and, travel arrangements, visa applications, expense statements, charges, equipment purchase, service and supply requisitions, conference room bookings, etc.);
- Proofreads and edits text for adherence to format, grammar, punctuation and style outgoing documents,
- Assists in producing variety of large, complex documents and reports;
- Supports the planning and coordination of major meeting and events;
- Maintains tracking on work assignments;
- Performs other duties as assigned.
Position in Organization:
- Posting Title: ADMINISTRATIVE ASSISTANT, G6
- Job Code Title: ADMINISTRATIVE ASSISTANT
- Department/Office: United Nations Office to the African Union
- Duty Station: ADDIS ABABA
- Posting Period: 07 July 2023 – 05 August 2023
- Job Opening Number: 23-Administration-UNOAU-213442-R-Addis Ababa (R)
- Staffing Exercise: N/A
Qualification & Experience:
- High School Certificate education. Specialized training should include office management/business administration and technical communications skills.
- A minimum of 7 years of experience in administration and office management is required
- Experience working in an executive office or with senior managers is required
- Experience with administrative procedures and in the context of an international NGO or a United Nations System Entity is desirable.
- Experience organizing and coordinating meetings, conferences and events is desirable.
How to Apply UNOAU Administrative Assistant Jobs 2023
Note: Before you apply, please download (link is given below) the full advertisement and read it carefully.
Then to apply, go to https://careers.un.org/lbw/jobdetail.aspx?id=213442
The Closing Date: 5th Aug 2023.
Only shortlisted candidates will be contacted for interviews.
| Particulars | Details Link |
| Job Advertisement | Click To View |
| Official Website | unoau.unmissions.org |
| Related Jobs | Ethiopia NGO Forum Jobs 2023 |
| More NGO Jobs | Latest NGO Job Vacancy |