Heifer International

Heifer International Procurement and Administrative Officer Jobs 2023 – Uganda NGO Jobs

Heifer International Procurement and Administrative Officer Jobs 2023 – Uganda NGO Jobs.

Heifer International Uganda looking for “Procurement and Administrative Officer”.

Applicants with a University Degree may apply on or before November 17, 2023.

Heifer International is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.

Heifer International Procurement and Administrative Officer Jobs 2023

The Heifer International has published a job vacancy announcement on November 08, 2023 for qualified Uganda’s to fill in the vacant post of Procurement and Administrative Officer to be based in Jinja, Uganda.

Recruiter Heifer International
Position Procurement and Administrative Officer
Location Jinja, Uganda
Country Uganda
Total Vacant Post N/A
Qualification University Degree
Experience Required Minimum Three years
Application Deadline November 17, 2023

Heifer International Job Vacancy 2023

Responsibilities & Deliverables

Coordination of procurement processes ensuring compliance and value for money (60%)

  • Coordinate the project procurement function in liaison with the procurement coordinator to ensure that the HPI and Mastercard Foundation Procurement guidelines are observed and adhered to at all stages of procurement process.
  • Support the development, preparation, and update of Procurement Plan of the project, and monitor its implementation.
  • Coordinate pre-qualification of vendors/service providers and signing of annual framework contracts for routine goods/services.
  • Manage issue, receipt and opening of bids, expressions of interest and proposals from potential service providers, contractors, and suppliers.
  • Participate in Evaluation exercises (Expression of Interest, Quotations, bids, and Proposals), while ensuring adherence to the agreed procedures and guidelines.
  • Support implementing partner and review procurement objections for compliance with procurement requirements and maintain an updated procurement and contract Register.
  • Verify and make available documentation relating to procurement and disposal activities of the project.
  • Provide timely technical advice on procurement and contract management to the project stakeholders.
  • Prepare timely submissions for consideration/approval by the Procurement Committee.
  • Provide procurement documentation necessary for effecting payment to service providers to the finance function of the project.
  • Support contract management through monitoring orders for supplies, goods and works, progress and delivery schedules and pointing out any shortcomings (in delivery, cost, quality, and contract administration) to the Finance Manager.
  • Prepare the procurement progress reports (Procurement and contract trackers), procurement monthly reports and procurement quarterly reports.
  • Maintain complete procurement files and records including all correspondence related to procurement activities and ensure that the records are safeguarded and properly kept for future reference.
  • Organise pre-bid or pre-proposal meetings, and negotiation meetings.
  • Participate in preparation of draft contract agreements for review.
  • Verify that Procurement requests are in accordance with the approved Procurement Plan.
  • Preparation of specific procurement notices/ invitations for bids.
  • Report immediately to the Director Finance or HRM noted fraud and corruption or governance issues with staff, Bidders and Consultants.
  • Prepare ERAF & Requisitions via Agresso procurement module for all procurement.
  • Prepare vendor registration for upload and regular review the vendor.

Position in Organization:

  • Position: Procurement and Administrative Officer
  • Location: Jinja, Uganda

Qualification:

  • Bachelor’s degree in administration, Logistics, Procurement, Administration or business studies from recognized college or university.
  • Part qualification of a professional course (CIPS, NEVI and ISCM) or post graduate Diploma in logistics or procurement is an added advantage.
  • Postgraduate training/diploma in Procurement and supply chain management or Procurement and logistics management will be an added advantage.
  • At least three (3) years of experience in procurement and supply chain management, working in a busy environment preferably INGO is an added advantage.
  • Computer skills (Ms Office, ERP systems and procurement software packages), writing and analytical skills is required.

How to Apply Heifer International Procurement and Administrative Officer Jobs 2023

Note: Before you apply, please download (link is given below) the full advertisement and read it carefully.

Then to apply, go to https://jobs.jobvite.com/heifer/job/o9ompfw2

The Closing Date: November 17, 2023.

Only shortlisted candidates will be contacted for interviews.

Particulars Details Link
Job Advertisement Download
Official Website www.heifer.org
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